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Administrative Specialist 

Position Administrative Specialist  
Full-Time/Part-Time Full-Time and/or Part-Time  
Category Administration  
About the Organization We are in the 'people business' first and foremost, and we are constantly seeking the very best financial minds to work for our firm.

We embrace diversity, partnership and collaboration among staff members, capitalizing on each employee's strengths. Our culture of focusing on each client's distinct needs has led us to develop a team structure and approach to serving our clients.  

Position Summary
This position professionally and courteously provides efficient and detailed administrative services to support the staff.

Essential Duties and Responsibilities

  • Provide the timely completion of assigned actions and updates in CRM Software
  • Schedule Business Development meetings for prospective clients as requested
  • Maintain and provide business development reporting as requested
  • Maintain the master calendar ensuring meeting rooms are properly assigned, reassigning rooms as needed and notifying meeting participants of changes
  • Maintain expense records and receipts and provide monthly expense reports to manager
  • Copy, fax, scan and electronically file documents as needed
  • Coordinate client gift giveaways i.e.: hockey tickets
  • Cover the front desk during absences and breaks
  • Maintain the tidiness of kitchen
  • Provide notary service as needed
  • Coordinate the delivery of food for internal meetings as needed
  • Assist with the CFP/CE credit filing and reminders as needed
  • Stay current on technology updates and the usage of various company databases and systems
Shift -not applicable-  
Position Requirements

Required Skills and Experience

  • Professional and courteous oral and written communication skills
  • Desire and ability to solve problems and improve processes
  • Ability to interact with employees, clients and vendors in a friendly, courteous and professional manner
  • Proficiency in Microsoft Office applications
  • Experience working with Web-enabled applications and database software
  • Ability to plan, organize, and prioritize workload efficiently and effectively
  • Ability to work independently and with teams

Preferred Skills

  • Basic understanding of financial/wealth management
  • Experience with CRM software

Education and Job Experience Requirements

  • 1 -3 years of high-level administrative experience
  • Bachelor’s degree preferred
  • Notary
Salary Range $50,000 - $55,000  

This position is currently not accepting applications.

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