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Title

FAMILY COURT CLERK 

Union AFSCME 496.00  
Full-Time/Part-Time Full-Time  
Open Date 7/20/2022  
Closed Date Continuous Until Filled  
Location Circuit Court - Family Division  
Description

Starting Pay: $17.6140 Hourly ($36,637)
After 1st Year: $18.6867 Hourly ($38,868)
After 2nd Year: $21.6259 Hourly ($44,982)
After 3rd Year: $22.1506 Hourly ($46,073)
After 4th Year: $22.6973 Hourly ($47,210)
After 5th Year: $23.2695 Hourly ($48,401)
After 6th Year: $23.8634 Hourly ($49,636)
After 7th Year: $24.5094 Hourly ($50,980)

MINIMUM QUALIFICATIONS:

Two (2) years of clerical experience and the ability to type 30 net w.p.m.

GENERAL STATEMENT OF DUTIES: Performs more difficult and complex clerical duties with limited supervision involving the processing of legal documents requiring extensive knowledge of legal procedures in the assigned area; Prepares and processes court documents required in setting cases for hearing and carrying out directions of the judge; Assists the public and attorneys in procedures relative to matters under the statutory jurisdiction of the Probate /Family Court; Reviews files and papers for accuracy, completeness, and conformance to Probate/Family Law and Court Rule, and may sign for the Judge as authorized; Performs related duties as required.

STATEMENT OF TASKS:

  • Distributes forms to attorneys and the general public with basic instructions for completion and filing;
  • Reviews legal documents filed by attorneys and the public to ensure the documents meet statutory, court rule, and Probate Court/Family Division procedural requirements for filing;
  • Utilizes computer terminal and word processing equipment for data entry, retrieval, and word processing functions;
  • Types and prepares various Probate/Family Division forms and orders;
  • Certifies, posts, and makes copies of legal forms and orders;
  • Reviews orders following court hearings and processes accordingly;
  • Types casework reports and other correspondence from written copy or dictation equipment;
  • Sorts and processes incoming mail, answering routine inquiries without supervisor's review;
  • Receives payment of statutory fees, prepares receipts, and prepares Transmittal Advice for the County Treasurer;
  • Answers telephone calls from attorneys and the general public regarding the processing of Probate/Family Division matters, and provides the appropriate information regarding the inquiry;
  • Prepares departmental vouchers for payment of attorney fees, due process costs, and other Probate Court/Family Division invoices;
  • Records court hearings using electronic recording equipment on an emergency fill-in basis;
  • Reviews case files to ensure that proper documents have been filed, and initiates the necessary action to see that files are in proper order;
  • Reviews case files at time of closing to ensure that files are complete and accurate, and initiates action to correct any deficiencies prior to closing;
  • Records any statistics which are required for the assigned area;
  • Maintains inventory of forms and supplies and reorders as needed;
  • Maintains Law Library, updating volumes with pocket parts and replacing old volumes;
  • Maintains a record of all law books received and distributed;
  • Coordinates Probate Court/Family Division juries, mails jury notices, responds to requests for deferment and dismissal, maintains jury records, notifies jurors of adjournments, cancellations, and additional trials;
  • Copies legal forms, orders, correspondence, reports, etc.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

  • Good working knowledge of office practices, office and legal terminology, and equipment;
  • Knowledge of Probate/Family Law and Court Rules;
  • Ability to understand and follow complex oral and written directives, laws and court rules;
  • Ability to make decisions applying Probate/Family Law and Court Rules;
  • Ability to use a computer terminal and word processing equipment for data entry, retrieval, and Word processing functions;
  • Ability to type accurately (30 net w.p.m.);
  • Ability to work with highly confidential records;
  • Ability to use good judgment, tact, and courtesy;
  • Ability to maintain good working relationships;
  • Ability to attend work regularly and work under stressful conditions.
 

This position is currently not accepting applications.

To search for an open position, please go to http://GeneseeCounty.appone.com



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