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Title

Registration and Collection Management Coordinator 

Description

The Academy Museum of Motion Pictures furthers the understanding, celebration, and preservation of cinema through inclusive and accessible exhibitions, screenings, programs, initiatives, and collections. Welcoming visitors from Los Angeles and around the world, the Museum works in active partnership with motion picture artists and specialists, scholars, staff, and diverse communities to contextualize and challenge dominant narratives around cinema, inspiring discourse, connection, joy, and discovery.

Reporting to the Associate Registrar of Permanent Collections, the Coordinator will provide administrative and organizational support to the Registration and Collection Management department and head. The department encompasses collection stewardship in areas of registration, collection management, conservation, collection information, archive, and record management. We are seeking a well-organized, collaborative team member who can anticipate the needs of the department and ensure an efficient work environment.

You Will:

  • Serve as point person for general office procedures and inter-office communications on behalf of the department.
  • Coordinate department expense reporting procedures (e.g., ensure invoices are reviewed and approved by the department head and submitted in a timely manner; Track all registration related service agreements and contracts).
  • Help track and manage the department budget and ensure accurate and timely reporting in coordination with the department head.
  • Manage the department calendar and other department-wide project management schedules.
  • Assist with organizing meetings, notify attendees, and send reminders on behalf of the department head.
  • Assist with tracking the location of objects for purpose of object preparation, installation, loan, or temporary display.
  • Provide administrative support (e.g., Pull reports and checklists, draft correspondence, track conservation, loan, exhibition, archive, and acquisition statistics, data entry and cleanup).
  • Help maintain physical records in the administrative offices.
  • Ensure office and meeting spaces are prepared for the workday and upcoming meetings.
  • Coordinate cleaning and organization efforts in physical spaces.
  • Prepare agendas, correspondence, reports, and other requested documents.
  • Record minutes for department meetings and on behalf of the department.
  • Oversee and maintain inventory of office and specialty supplies and equipment for the department. Manage other department purchase requests.
  • Organize travel arrangements including airline, car, and hotel reservations for the department.
  • Manage incoming and outgoing mail for the department.
  • Conduct independent research and assist with special projects and special events.
 
Position Requirements

You Have:

  • A bachelor’s degree from an accredited college or university in art, art history, museum studies, arts administration, or a closely related field is required.
  • 1+ years of experience working within a museum or gallery collection, registration, archive, conservation and or curatorial department.
  • Strong attention to detail and organization.
  • Experience with full Office Suite including Word, Excel, PowerPoint, OneDrive.
  • Experience with Adobe software, Airtable, and other project management software desired.
  • Experience with best practices in museum registration, conservation, and/or archive methods, techniques, and information management systems.
  • The ability to work effectively and timely on a wide variety of projects concurrently, with concern for the tasks assigned and the goals of the department.
  • Interest, capacity, and organizational ability to excel in a fast-paced, diverse, multi-tasked environment.
  • The ability to manage multiple work processes and projects simultaneously with the ability to be receptive to changing priorities.
  • The ability to establish and maintain effective professional working relations with colleagues, volunteers, and interns, and the ability to effectively represent the Museum to outside professionals, lenders, donors, and members of the artistic community.
  • A commitment to diversity, equity, accessibility, and inclusion.

 

Other Requirements:

  • Full vaccination against COVID-19 is required, including any booster vaccinations as applicable.

 

Our Benefits:

  • Comprehensive medical, dental, and vision
  • PTO and Sick Time
  • 401(k)

 

@museumLI

 
Full-Time/Part-Time Full-Time  
Position Registration and Collection Management Coordinator  
Exempt/Non-Exempt Non-Exempt  
Open Date 7/8/2022  
Location Los Angeles  
About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.
 
EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

This position is currently accepting applications.

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