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Institutional Archivist and Record Manager  


The Academy Museum of Motion Pictures advances the understanding, celebration, and preservation of cinema through inclusive and accessible exhibitions, screenings, programs, initiatives, and collections. Welcoming visitors from Los Angeles and around the world, the Museum works in active partnership with motion picture artists and specialists, scholars, staff, and diverse communities to contextualize and challenge dominant narratives around cinema, inspiring discourse, connection, joy, and discovery.

Reporting to the Vice President of Registration and Collection Management, the Institutional Archivist & Record Manager will develop and manage the Museums Archive and Record Management Program. You will strategically plan and execute accessioning, cataloging, preserving, and storing an archive that includes both digital and physical material. You will also work with Academy databases, digital asset systems, and storage facilities in accordance with the industrys best practices.

You Will:

  • Develop and implement policy and procedure guidelines for the Museum Archive and Record Management program, ensuring best practice and adherence to legal standards in the administration of all aspects of the Archive and record management.
  • Work across all Museum departments to implement and maintain a records management program, including creating retention/disposition schedules for active/inactive records.
  • Create and uphold policies and procedures for the maintenance and access of records.
  • Develop and implement metadata conventions, consistent file structures, naming conventions, and format standards to ensure the long-term accessibility of physical and digital materials.
  • Perform original cataloging using best practices and standards including DACS, RDA, MARC and various controlled vocabularies.
  • Regular assessment of and planning for digital and physical collection storage.
  • Provide stewardship of Museum Archive material utilizing preservation and storage best practices.
  • Assist Museum staff and public researchers with inquiries requiring archival material while maintaining confidentiality.
  • Create and maintain finding aids.
  • Advise all Museum staff on proper record-keeping practices and procedures, especially regarding vital records and disaster planning.
  • Lead cataloging and processing efforts for both backlog and new acquisitions, as well as quality control of asset metadata.
  • Understand the components and complexities of a digital asset management system and collaborate on uploading/downloading material to a digital asset management system with other Academy departments or third parties.
  • Assess Archive material and seek opportunities to effectively manage the footprint of physical and digital material.
  • Develop plan for fulfilling internal research requests and potentially public, including access to material, loan, tracking and return of the materials. Assess and coordinate requests for digitization of archival material.
  • Identify, collect, analyze, and communicate statistics for Archives and records.
  • Keep current with the media asset management landscape and other developments in archiving digital material.
  • Lead efforts to develop systems to meet the needs of the Archive, which may include liaising with other Academy departments to plan and manage database enhancements and/or new system implementations.
  • Supervise the work of interns, contractors, and staff.
Position Requirements

You Have:

  • A bachelor's degree required; Graduate degree in Library and Information Studies from an ALA-accredited library school, Museum Studies, or other relevant disciplines preferred.
  • A valid California Driver License and willingness to travel to our off-site storage or as a courier.
  • 5+ years’ experience working with archives including the acquisition, organization, cataloging, and processing of archival collections.
  • Experience working in archives and records management in a cultural heritage or educational setting a plus.
  • Experience processing, cataloging, indexing, and preserving physical and digital materials using authoritative standards.
  • Strong technical skills and extensive experience with a wide range of operating systems, storage systems, file types and digital asset management systems, collection management systems or other related databases.
  • Working knowledge of data structure standards and metadata schema such as Dublin Core, VRA, IPTC/XMP, RDA.
  • Knowledge of digital preservation methods and best practices for long-term information retrieval.
  • Familiarity with current archival issues and trends, particularly for descriptive standards, electronic records, and digital preservation.
  • Experience implementing a record management program desired.
  • Experience working with large collections of born-digital material desired.
  • Strong written oral and communication skills.
  • A commitment to diversity, equity, accessibility, and inclusion.


Physical Requirements:

  • Ability to lift, pull, or push up to 30 lbs.


Other Requirements:

  • Full vaccination against COVID-19 is required, including any booster vaccinations as applicable.


Our Benefits:

  • Comprehensive medical, dental, and vision
  • PTO and Sick Time
  • 401(k)



Full-Time/Part-Time Full-Time  
Position Institutional Archivist and Record Manager  
Exempt/Non-Exempt Exempt  
Open Date 7/8/2022  
Location Los Angeles  
About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.
EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

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