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Title

Supervisor of Events 

About the Organization OUR MISSION
Geneva College is a Christ-centered academic community that provides a comprehensive education to equip students for faithful and fruitful service to God and neighbor.

Geneva College is a Christian liberal arts college in the reformed tradition located about 50 miles north of Pittsburgh. Founded in 1848 by the Reformed Presbyterian Church of North America, Geneva has majors in both liberal arts and pre-professional programs, and offers both undergraduate and graduate degrees. Geneva's faculty provide a challenging education that prepares students for careers, for further education, and for life. In all fields of study, students are challenged to explore the implications of the Christian faith on their discipline. Geneva has approximately 2,000 students enrolled in its various programs taught by its faculty of nearly 80 members. The college seeks to prepare students to serve Christ and the world in all areas of society, including work, family, and the church. Geneva is a founding member of the Council of Christian Colleges and Universities (CCCU).
 
Position Audio Visual/Events Supervisor  
Exempt/Non-Exempt Exempt  
Full-Time/Part-Time Full-Time  
Location Beaver Falls - Staff  
Description

Summary of Responsibilities: This position has dual responsibilities for supervision of the events team and the coordination and hands-on set-up of all on-campus events; ensuring that events are done with a sense of Christian hospitality that is befitting to Geneva College.

 

Essential Responsibilities: (These essential responsibilities are those the individual must be able to perform unaided or with the assistance of reasonable accommodation.)

  1. Supervision
    1. Provides leadership and supervision to the events staff, including planning, coaching, improvement assessment, addressing complaints and resolving problems.
    2. Provide leadership in a way that sets a good example, promotes teamwork, fosters an attitude of hospitality and service, and encourages a positive, efficient work environment.
    3. Reviews and approves timecards for members of the Events staff.
    4. Supervises student employees to include training, planning, scheduling, assigning, and directing work, coaching, addressing complaints and resolving problems.
    5. Reviews and approves student timecards.
  2. Event Set-Up
    1. Executes event work orders and ensures that rooms/areas are properly set-up and ready for meetings, special classes, dinners, events, camps, and conferences, etc., in a timely manner.
    2. Coordinates event set-ups with Event Planner and Events Scheduler.
    3. With the assistance of student workers, physically sets up all tables, chairs, staging, pipe, and drape, etc. for events.
    4. Coordinates delivery of physical resources (staging, tables, etc.) not normally kept in event venue with Physical Plant, as needed.
    5. Provides on-site coordination, which includes problem solving, decision making and interaction with internal and external customers.
    6. Tracks and maintains inventory of event related physical resources. Makes recommendations on the replacement of worn or damaged resources.
    7. Organizes distribution of linens for camps, as needed. Collects, launders, and maintains inventory of linens.
    8. Coordinates over-night camp room assignments with Residence Life and Facilities to ensure that rooms are available and cleaned prior to and after camps.
  3. Audio Visual for Events
    1. Provide AV support for all required campus events
    2. Schedule daily Audio-Visual equipment and staff for all campus events.
    3. Responsible to ensure proper transport, setup, and operation of AV equipment at various locations through the campus and offsite locations. Each location will be setup and tested to ensure a quality event. Equipment will be adjusted, and techniques employed to optimize audio and video clarity.
    4. Responsible for the proper functioning of recording devices as well as performing editing to create a professional end product, both live and archived, meeting the College’s needs for disseminating information.
    5. Responsible to provide trained staff to serve as technical director, remote camera operator, video switcher, stage lighting director, microphone-audio technician for campus events.
    6. Operate in a lead technician capacity, trouble-shooting quality of service issues for a smooth operation of live events. Distribute and monitor internet broadcast meetings.
    7. Ensures all AV event production requests are completed accurately in a timely manner.
    8. Functions as a liaison between AV and Geneva College departments providing information updates regarding production.
    9. Coordinates with Information Technology Services when solutions and assistance are needed for improved performance and to ensure appropriate communication to point of product delivery.
    10. Acts as a Mentor to and trains student employees in proper AV methods, tools, and operation of higher-end AV equipment.
    11. Meet and greet presenters in a professional manner. Demonstrate operation of equipment, offering instruction and advice in layman's terms as necessary.
    12. Handle equipment emergencies as quickly and effectively as possible with minimum interruption to the event.
    13. Perform preventive and basic maintenance on all production equipment, including cleaning.
    14. Responsible to ensure that AV office and backstage areas neat and clean, all supplies and equipment neatly stored, organized, and inventoried.
    15. Continues education through online, classroom-based, and/or CD courses, in addition to in-house training
    16. Provide a mechanism for customer feedback and follow-up to ensure future performance, promptly report all negative feedback to the President of Geneva College Foundation/the Vice President of Institutional Advancement
  4. Financial Management
    1. Works within established operating budget for purchases as well as student labor workforce.
  5. Safety
    1. Ensures that set-ups do not violate code requirements for venue capacity and emergency egress.
    2. Ensure that student employees are trained on and comply with safe lifting and work practices.
  6. Miscellaneous
    1. Performs other duties as assigned.
 
Position Requirements

Exhibits behavior that is consistent with and supportive of Geneva’s mission, vision, core values, and standards of conduct:

  1. Geneva Mission Statement: Geneva College is a Christ-centered academic community that provides a comprehensive education to equip students for faithful and fruitful service to God and neighbor.
  2. Vision Statement: Geneva College will inspire students to integrate faith in Christ into all aspects of life in the real world, and to serve faithfully within their callings for Christ and Country.
  3. Core Values:
    1. Serve with grace
    2. Pursue Godly wisdom
    3. Foster academic strength
    4. Engage culture faithfully
    5. Inspire vibrant hospitality
    6. Honor one another
  4. Standards of Conduct: Employees of Geneva College will affirm upon hire, and annually thereafter, their promise to abide by the College’s Standard of Conduct Policy. All employees must conduct their personal affairs so there can be no opportunity for unfavorable reflections upon the Christian beliefs and mission of the College, either expressed or implied. It is expected that employees will conduct themselves in a manner consistent with biblical standards, values, and character. These standards of personal conduct do not apply to family members and/or friends of the employee.

 

Job Requirements - Labor:

  1. General: Individuals must possess the knowledge, skills, and abilities listed or are able to explain and demonstrate that they can perform the essential responsibilities of the job, with or without reasonable accommodations in order to safely perform the essential responsibilities of the job.
  2. Physical: Should be able to perform the following and similar physical demands in completing work tasks: walking, climbing, stooping, reaching, pushing, feeling, crawling, crouching, lifting, pulling, standing, kneeling, carrying, handling, talking, hearing, seeing, sitting. Regular lifting. Able to lift up to 50lbs.
  3. Confidentiality: Individuals must recognize that management of data, including personal information, grades, budgets, programs, and policies is necessary to the operation of the College. Such information must be kept private and confidential for the protection of the College and to obey Federal and/or State laws. Should there be doubt as to whether a certain matter is to be protected, it should be discussed with your supervisor before making a disclosure.
  4. Mental: Must be able to reason, analyze, prioritize, conceptualize, make judgments, and solve problems.

 

Qualifications:

  1. Minimum:
    1. Education/Certification: BA/BS degree in Business or related field
    2. Experience: Minimum of two years combined experience in events/audio visual support
    3. Skill/Abilities: Computer literate with the ability to learn and become proficient with scheduling software. Knowledge and skills in AV technologies and the ability to configure and operate AV equipment, including PCs and laptops, LCD projectors, video conferencing units, basic auditorium control room functions, microphones, and audio equipment. Demonstrate principles of supervision and scheduling of students to support multiple events in the same day. Understand the principles and techniques used in the management and direction of work, including the development of goals and objectives, and planning and organizing work. Provide technical leadership in AV for events. Proficient in the use of Microsoft Office applications, particularly PowerPoint.
    4. Christian Commitment: eligible candidates must be a thoughtful and articulate Christian and an active member of a Protestant evangelical Christian church. Preference will be given to candidates who support and have an articulate understanding of the Reformed faith. The individual must understand and support the College’s “Foundational Concepts of Christian Education” by expressing an evangelical Christian profession of faith and demonstrate the ability to integrate a Christian perspective in their work.
  2. Preferred:
    1. Education/Certification: A four-year degree in Instructional Technology or technology a plus.
    2. Experience: 5 years combined experience in event planning, audio visual/event support and/or customer service experience, preferably in a college or university setting. Two years of management experience.
    3. Skill/Abilities: Intuitively grasp familiar, stable system performance situations. Respond to unfamiliar, undefined, unexpected, or unstable situations with the professionally prescribed standard response. Recognize subtle problems with system design or performance and acts appropriately to improve the condition, seek validation of actions in advance as appropriate
 
EOE Statement Geneva College does not discriminate in hiring or in terms and conditions of employment based on an individual's race, color, sex, age, disability or national origin. As a Christian college rooted in the evangelical and Reformed tradition and governed by the Reformed Presbyterian Church of North America, compliance with Geneva's Christian views is considered a bona fide occupational qualification under Sections 702 & 703 of Title VII of the 1964 Civil Rights Act as amended, and will have a direct impact on employment consideration.  
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