Lower Elwha Court Clerk/Administrative Assistant
Job Description
Summary: The Lower Elwha Klallam Tribe is dedicated to fully exercising its sovereignty to reduce illegal activity and reduce crime rates on the reservation through the Lower Elwha Tribal Court. The Lower Elwha Court Clerk/Administrative Assistant would assist in the operation of the Tribal Court. This staff member would be responsible for clerking for all Tribal Court hearings, managing the filing system, entering data into the Court Management System, maintaining a master court calendar, maintaining the court docket book, regulating access to court files and filing all necessary court documents. This staff member would be responsible for providing administrative assistance at the Elwha Justice Center.
LOCATION: Elwha Justice Center
WORK SCHEDULE: Monday - Friday, 40 hours per week.
SUPERVISOR: Executive Director
SALARY LEVEL: $22.00 per hour
POSITION STATUS: Tribal Court Clerk/Administrative Assistant
Lower Elwha Klallam Tribe seeks a Tribal Court Clerk/Administrative Assistant to work 40 hours per week as a critical member of the Lower Elwha Tribal Court and the Tribe's Judicial Services and Public Safety Office.
ESSENTIAL FUNCTION STATEMENTS-The Tribal Court Clerk/Administrative Assistant will clerk all Lower Elwha Tribal Court hearings and provide administrative assistance including:
- Adhering to the Clerk's Manual and following all policies and procedures as set forth with speed, accuracy and attention to detail;
- Managing pleadings and other documents filed in Tribal Court, including: overseeing filing system, regulating access to documents on file and responding to requests for copies of documents;
- Must be able to maintain complete confidentiality;
- Must be able to provide administrative services and support to the Elwha Justice Center;
- Must be able to successfully complete training for the Court Management System and be able to complete data entry into the CMS;
- Recording all Tribal Court proceedings; and keep an organized tracking of all recordings;
- Managing the various Tribal Court dockets, including maintaining a master calendar of upcoming hearings, trials and other proceedings;
- File all necessary legal documents; prepare documents to be served on clients including mailing and faxing documents;
- Accepting payments for tribal court fines, and traffic fines;
- Collaborate with the Prosecutor and the Chief Judge in drafting necessary forms and documents for use by the Tribal Court;
- Participate and attend all court related trainings and meetings;
- Assist in providing information and regular reports to granting agencies, the Tribal Business Committee, and the Tribal Community Council;
- Ensure that all appropriate staff is informed of conditions of release, and or bench warrants on all clients of Lower Elwha Tribal Court
- Keeping statistics on how many people are processed through the Tribal Court System, and how many people are currently active in the Tribal Court.
- Collaborate with Tribal Court Staff, Elwha Probation, and Elwha Police to improve the flow of information between all Departments;
- Maintain all Tribal Court official records;
- Other duties as assigned.
Knowledge, experience, skills and abilities required by position:
- Familiarity with court pleadings, civil and criminal procedure, roles of judicial officers, separation of powers within government, and judicial processes;
- Knowledge of tribal law, federal law and state law relevant to Tribal Court proceedings is preferred;
- Knowledge of LEKT tribal community is strongly preferred;
- An associate degree in related field OR a Paralegal Certificate and 3 years of legal office experience OR 5 years of experience working in a tribal judicial system, preferably a tribal judicial system;
- Relevant academic background or work experience sufficient to perform duties may substitute for degree requirement on a year-to-year basis;
- Respect for the culture and traditions of the Lower Elwha Klallam Tribe is required;
- Organizational skills, advanced computer skills (word, excel, outlook, computer management system), phone etiquette skills, and ability to operate virtual platforms for virtual proceedings as needed;
- Ability to write clearly, effectively, and professionally;
- Ability to communicate effectively with community members, judges, and coworkers with appropriate decorum and impartiality no matter the subject matter;
- Ability to work independently with minimal guidance, take initiative, work as a team player, and manage multiple tasks;
- Ability to balance competing priorities to achieve goals and work under pressure and make effective decisions;
- Must be willing to attend all training activities, including cross-training.
PHYSICAL REQUIRMENTS:
- Ability to sit, stand, bend, reach, climb stairs;
- Ability to lift up to 30 pounds;
- Ability to utilize the manual dexterity to operate standard office machines such as, computers, fax machines, copiers, calculator, and telephones.
OTHER CONSIDERATIONS:
- Must be able to pass a criminal background check and drug test;
- Must have a valid driver's license and be insurable under the Tribe's insurance policy;
- Must be bondable;
- Must be able to comply with the Lower Elwha Klallam Tribe Drug Free workplace;
- Must be able to follow directions and guidelines.
As with all positions of the Lower Elwha Klallam Tribe this position is Indian Preference in hiring.
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