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Title

Office Administrator - LTS 

Open Date 6/7/2022  
Classification Administrative  
Department Dean of the Seminary  
Exempt/Non-Exempt Exempt  
System Job Title Office Administrator  
Description

SUPERVISION RECEIVED: Works under the direction of the Associate Dean of the Seminary.

SUPERVISION EXERCISED: N/A

LOCATION: Lancaster, PA

POSITION SUMMARY: Support all aspects of Lancaster Theological Seminary's administrative, academic, campus, and community operations, including coordination with events, employees, students, and visitors at Lancaster Theological Seminary (LTS). Serve as the primary liaison to the Bethlehem campus for administrative functions. Provide welcome and hospitality to LTS' guests and others involved with affiliated programs and events.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

  • Serve as main reception for the campus (telephone and mail)
  • Support the administrative departments of the Seminary including the offices of the Dean, Development & Alumni Engagement, Business, and Registrar
  • Assist with the planning and execution of campus events
  • Schedule room use (meetings, events, overnight stays)
  • Serve as the liaison with Moravian University and Seminary offices
  • Provide support to meetings and committees as necessary, including minutes
  • Support organization's compliance with all pertinent accreditation and regulatory requirements
  • Maintain Seminary files on-site and in archives
  • Coordinate special projects as assigned by the Associate Dean
  • Support and coordinate logistics for LTS staff search committees
  • Support annual performance appraisal process
  • Always maintain strict confidentiality

QUALIFICATIONS: At least two years college education or previous relevant experience; knowledge of databases; experience in post-secondary or theological education setting desirable. Higher education or non-profit experience is not required but preferred. Requires strong analytical and organizational skills with a particular attention to detail. This position also requires superior interpersonal skills to deal with staff, faculty and at times, the Board of Trustees. Technologically proficient with significant experience with the Microsoft Office suite of products, including Excel and Word in addition to familiarity with Google Docs and Sheets. Proficiency with various video conferencing software platforms. The position requires the ability to prioritize work with a high degree of independence managing several projects simultaneously, while setting priorities, and meeting deadlines. At times may require work outside of the traditional workweek.

TO APPLY: Qualified candidates should attach their cover letter and resume to the online application by clicking "Apply Now". Please attach documents as a PDF file.

Link to our DEI Action Plan: https://www.moravian.edu/dei-action-plan

Deep respect for others is fundamental to the Moravian University community. Moravian University does not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of actual or perceived race, ethnicity, color, sex, religion, age, ancestry, national origin, caste, sexual orientation, gender identity or expression, genetic information, pregnancy, familial status, marital status, citizenship status, veteran/military status, disability status, or any other protected category under applicable local, state, or federal laws.

 

Concerns regarding all forms of discrimination, including sexual harassment and/or sex discrimination in employment:

Leah M. Naso

Executive Director for Equity & Compliance (Title IX Coordinator)

210 Colonial Hall

Moravian University

1200 Main St.

Bethlehem, Pennsylvania 18018

(610) 861-1529

equityandcompliance@moravian.edu

 

Concerns regarding gender and equity in athletics:

Rebecca May

Assistant Athletic Director (Deputy Title IX Coordinator)

109 Johnston Hall

Moravian University

1200 Main St.

Bethlehem, Pennsylvania 18018

(610) 625-7791

mayr@moravian.edu

 

Concerns regarding the application of Title IX:

U.S. Department of Education

Office of Civil Rights

100 Penn Square East, Suite 515

Philadelphia, PA 19107-3323

(215) 656-8541

ocr.philadelphia@ed.gov

 

Report sexual harassment/sex discrimination online anytime (can be anonymous) at www.moravian.edu/titleix. Grievance procedures can be found in the institutional Equal Opportunity, Harassment, and Non-Discrimination Policy at www.moravian.edu/policy.

 

Please visit moravian.edu/benefits to review benefits offered at Moravian University.*

WORK ENVIRONMENT: The work environment characteristics described here are representative of those encountered while performing the essential functions of this job.

The individual is routinely exposed to indoor conditions and outdoor weather and temperature extremes, and moderate noise level.

Pursuant to the ADA, Moravian University will provide reasonable services and accommodation(s) to employees with qualified disabilities in order to perform the essential functions of their employment, except when doing so would be unduly disruptive and/or result in undue hardship to the University. Accommodations are determined on a case-by-case basis through documentation review and an interactive interview process that includes the employee's supervisor. Requests for accommodation or questions about this process should be directed to Human Resources at hr@moravian.edu or 610.861.1527. View the standard physical demands for positions at Moravian University. If this position requires additional or different demands, a Human Resources team member will notify you.

 

The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job.

 

*Please visit this link to review the benefit eligibility status associated with this position.

 
About the Organization Moravian University offers students a private education they will not find anywhere else: personal attention and preparation for life with a record of success longer than our nation's history. Located in Bethlehem, Pennsylvania and offering undergraduate and graduate degrees that blend liberal arts with professional programs, Moravian University has been preparing students for reflective lives, fulfilling careers, and transformative leadership in a world of change since 1742. Moravian University is a member of The New American Colleges and Universities (NAC&U), a national consortium of selective, small to mid-size independent colleges and universities dedicated to the purposeful integration of liberal education, professional studies, and civic engagement. Visit moravian.edu to learn more about how the Moravian University focus on education for all prepares its students for life-long success.  
EOE Statement Moravian University is an equal opportunity employer valuing diversity and encouraging individuals from under-represented populations to apply. EOE  

This position is currently accepting applications.

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