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Medical Records Clerk 

Category Clerical  

POSITION SUMMARY:  The Medical Records Clerk is responsible for managing the medical records within the Surgical clinics, including preparation, storage, and retrieval.

Position Requirements


Medical Records Management:

  • Prepares patient chart by gathering and inserting relevant information from EHR or other sources, and routes to the appropriate personnel.  Ensures chart is completed accurately and timely.
  • Responds to internal and external requests for patient records, including retrieval and transmission of requested documents, and verification of receipt.
  • Sustains quality results by following clinic standards.
  • Maintains effective communication with others, both inside and outside of the department, to give or obtain needed information.
  • Maintains patient confidence by keeping patient record information confidential, per HIPAA standards.

Document Control:

  • Reviews medical records for accuracy and completeness, assembles records into standard order, creates digital image, and stores in designated areas according to data storage procedures.
  • Coordinates ASC document retrieval from offsite chart storage facility as requested.
  • Enhances medical records and clinic reputation by accepting ownership for accomplishing essential responsibilities; exploring opportunities to add value to job accomplishments.



  • High school graduate or equivalent.
  • Previous medical office experience is preferred.



  • Superior organizational skills and attention to detail and accuracy.
  • Understanding of basic ophthalmic medical terminology.
  • Recognition of the ophthalmic exam process to accurately identify chart completeness.
  • Dependable and self-motivated.
  • Proactive, adaptable, with the ability to work under pressure to accomplish projects and meet deadlines in a fast paced environment.



  • Physical Activity:  Talking, Hearing, Repetitive motion.
  • Physical requirements: Sedentary work.  Involves sitting most of the time.
  • The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned.
Full-Time/Part-Time Full-Time  
Shift Days  
Pay Rate $13.49  
Position Status Fulltime  
Manages Others No  
Travel Required  
Position Medical Records Clerk  
Exempt/Non-Exempt Non-Exempt  
Location Cataract and Laser Institute-Fort Wayne  
About the Organization The vision of the doctors and staff of Midwest Eye Consultants is to provide our patients with excellence in eye health care. In order to fulfill this vision, the doctors of Optometry and Ophthalmology, along with our technicians, opticians and patient services staff, embrace the ongoing evolution in eye care through expanded technology and knowledge. In addition, our doctors of optometry work hand in hand with doctors of ophthalmology, enabling us to provide both primary and secondary care.  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  
supervisorUID None Specified 

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