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Prep Specialist (Henderson Campus) 

Category Clerical  


Under the supervision of the Media Management department Supervisor(s) and Document Imaging Leads at our Henderson campus, the Prep Specialist will be responsible for prepping and indexing of documents. They will be responsible for maintaining quality assurance, compliance, and production metrics. This position is

Embrace Opportunity Village core values by cultivating positive and meaningful CONNECTIONS with clients and colleagues, demonstrating ENTHUSIASM, high standards of PRODUCTIVITY, authentic STEWARDSHIP, and consistent participation in individual and team DEVELOPMENT. Reinforce and positively engage in Opportunity Villages organizational culture supporting choice and creativity of clients and of staff.


1. Responsible for reviewing, prepping, categorizing, and indexing documents and records accurately.

2. Prepare documents and files for scanning by removing staples, paper clips, and other fasteners.

3. Create cover pages.

4. Perform data entry and document searches for the purpose of prepping files for scanning.

5. Assist the Scanning Specialist and Scanning Associate with accurate indexing and categorization of documents.

6. Maintain accurate records including quality assurance, conversions, and tracking of documents.

7. Assist with production schedules and organization of boxes and materials.

8. Completion of production logs and tracking of materials pre and post prepping.

9. Assist with QC and error correction of files post prepping and scanning.

10. Participate in team huddles to discuss process improvements, scope of work changes, SOP revisions, and other contractual workflow suggestions.

11. Promote an abuse and neglect free environment. Report suspected Mistreatment to department leadership or Case Manager immediately (per Opportunity Village policy) and no later than 24 hours via incident report, as mandated by state law.

12. Maintain established production metrics.

13. Other duties as assigned.

Position Requirements


1. Ability to communicate effectively in a professional and polite manner.

2. Ability to work with individuals with a variety of skills and abilities.

3. Ability to comprehend work instructions, both verbal and visual.

4. Ability to read, write, and comprehend English.

5. Ability to understand and follow basic HIPAA compliance and confidentiality regulations.

6. Ability to recognize and remove items that are not to be scanned (i.e. blank paper, sticky notes).

7. Ability to write or copy text.

8. Ability to operate a computer including basic operating system navigation, software usage, and typing.

9. Ability to type at a rate of thirty (30) words per minute or more.



1. This position requires no supervisory responsibilities.


1. High school diploma or equivalent. Revised March 30, 2021

2. One (1) year verifiable work experience in an office environment or administrative role.

3. Complete any annual trainings and screenings required for NAID Certification, state and federal compliance, and other Opportunity Village requirements of employment.



Duties will be performed in various spaces including an open work space and computer work stations. The noise level in the environment is moderate.



The physical demands described below are representative of those that must be met by an employee to successfully perform essential functions of the role. The list below of minimum essential functions is illustrative of the minimums only and is not a comprehensive listing of all functions and tasks performed.

1. Ability to sit for prolonged periods of time, 95% of the shift.

2. Manual dexterity to operate office equipment and examine documents, records, and files.

3. Ability to see and depth perception.

4. Ability to lift and carry thirty (30) lbs. preferred.

Full-Time/Part-Time Full-Time  
Shift Various Shifts  
Rate of Pay $14.00/HR  
Exempt/Non-Exempt Non-Exempt  
Req Number CLE-22-00005  
Open Date 5/25/2022  
Location Walters Campus  
About the Organization Join Las Vegas' Favorite Charity! Here you can be proud to answer the question, 'Where do you work?' Opportunity Village (OV) is more than just a job; being a member of the OV team instills a sense of pride and purpose into your work week. Our motto for the people we serve is: Pride. Purpose. And a Paycheck. So it is no wonder that the same can be said for our employees who serve our clients.

Aside from the satisfaction of participating in a community that extends beyond our campuses, OV also offers a wide array of additional benefits including: health, dental and vision insurance, retirement savings account, training and development opportunities and much more!  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

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