Keeps official company records and executes administrative policies determined by or in conjunction with other team members by performing the following duties: Computes, classifies, records, and verifies numerical data for use in maintaining accounting records; Compiles records concerned with ordering, receiving, storing, issuing, and shipping materials, supplies, and equipment; and conducts raw materials purchasing activities.
ESSENTIAL DUTIES AND RESPONSIBILITIES *Other duties may be assigned.
Prepares memorandums outlining and explaining administrative procedures and policies, and monitors compliance.
Directs preparation of records such as agenda, notices, minutes, and resolutions for company meetings.
Point of contact for ERP selection and implementation.
Directs ERP Specialist to make sure continual focus on increased efficiency through maximizing the ERP system.
Acts as custodian of business documents and records as needed.
Organizes and maintains file system and files correspondence and other records.
Compiles cost information to be used in operating budget preparation and control.
Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases.
Prepares vouchers, invoices, checks, account statements, reports, and other records and reviews for accuracy.
Maintains and monitors asset tracking system.
Negotiates with consultants, technical personnel, and vendors for services and products.
Compiles data from sources such as contracts, purchase orders, invoices, requisitions, and accounting reports and writes, types, or enters information into computer to maintain inventory, purchasing, shipping, or other records.
Prepares requisitions, orders, or other documents for purchasing or requisitioning new additional items and raw materials.
Submits requests for quotes and orders/maintains raw materials.
Monitors MISys inventory data utilizing sources such as PO’s, invoices, requisitions, batch records, and accounting reports to maintain inventory, purchasing, shipping, and other records.
Reviews entries to analyze cost information from production entries and receipt of materials.
Works closely with NJ Accounting team to ensure proper system utilization and accounting methods are in place.
Monitors and maintains Bill of Materials and variances.
Works closely with NJ Operations team to ensure materials are ordered or transferred as needed.
Codes and inputs data to financial processing system according to corporate procedures.
Inventory Control – prepare inventory spreadsheets for monthly counts, enter count sheets, compare quantities and research discrepancies, schedule meetings for recaps and tank farm variances, collaborates with managers to resolve variances, prepare campaign usage and raw material loss spread sheets.
POSITIONS REPORTING to Administrative Accounting Manager, (3)
- Administrative Clerk, (1) ERP Specialist