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Title

Sales & Marketing Administrative Assistant 

Description

Basic Job Function: Provide administrative support for the Sales, Marketing, and Revenue (SMR) Team, including typing, computer input, filing, tracing, answering phones (for entire office as required), printing reports, maintaining files and departmental records/logs. Will provide clerical/secretarial support to the Commercial Director.

 
Position Requirements

Essential Functions:

  • Maintain good communication with and amongst SMR Team.
  • Assist Commercial Director with responding to emails, scheduling and monthly reports
  • Maintain updated trade show and travel calendar
  • Maintain office’s other expenses and ordering
  • Assist managers with registration and travel for events.
  • Maintain sufficient hotel collateral for all trade shows and sales calls
  • Maintain sufficient give-aways for all trade shows and sales calls
  • Enter all prospects into Delphi and generate group proposal for sales managers
  • Generate Sales contracts
  • Assist with room reservations for site inspections and VIP guests
  • Facilitate successful site inspection by having knowledge of all site inspection documents and working closely with on-site administrators
  • Maintain regular communication with customers by sending approved marketing information.
  • Answering phones and general administrative duties.

Additional Duties and Responsibilities:

  • Perform a variety of other duties as assigned

Education/Training Requirements:

    • High School Diploma or General Education Diploma required
    • College degree in Business Administration preferred

Experience/Skill Requirements:

  • Minimum two (2) to three (3) years clerical or general office experience preferred
  • Minimum of one (1) year experience in Delphi
  • Previous experience in a first-class, medium to large resort preferred

Mental Capacity & Organizational Skill Requirements:

  • Ability to access, understand and accurately input information using a moderately complex computer system utilizing software such as Word, Excel, Fidelio and Microsoft Outlook
  • Ability to effectively operate various office equipment. (i.e. facsimile, copy machine, telephone and typewriter)
  • Ability to pay attention to detail, work in a fast paced environment, handle multiple tasks and have a high level of patience
  • Knowledge of all hotel policies and procedures such as, but not limited to, room, food and beverage reservations, room assignment process, proper baggage handling, housekeeping methods, credit card policies and security practices

Communication Requirements:

  • Ability to communicate in English language, both verbally and in writing.

Physical Requirements (Based on an 8-hour work day)_:

Stand / Walk: __3__ hours a day

Sit: __5__ hours a day

Drive: __0__ hours a day

___________________________________________________________________________

Lift/carry: (Occasionally = 1/3 workday. Frequently = up to 2/3 workday)

0-20 lbs. ? Not at all X Occasionally ? Frequently

21-50 lbs. ? Not at all X Occasionally ? Frequently

51-100 lbs. X Not at all ? Occasionally ? Frequently

___________________________________________________________________________

Employee is required to:

Bend: ? Not at all X Occasionally ? Frequently

Squat: ? Not at all X Occasionally ? Frequently

Kneel: ? Not at all X Occasionally ? Frequently

Climb: ? Not at all X Occasionally ? Frequently

Reach above shoulders: ? Not at all X Occasionally ? Frequently

Perform Repetitive Hand Motions: ? Not at all X Occasionally ? Frequently

Other Physical Requirements:

  • Ability to sit and stand for extended periods of time in a confined space.
  • Ability to move throughout the work area while performing the essential job functions.
  • Ability to lift 25 lbs.
  • Ability to reach and grasp overhead, bend, stoop and squat.

Environmental Exposure:

Indoors: ? Not at all ? Occasionally X Frequently

Outdoors: ? Not at all ? Occasionally X Frequently

Other Requirements:

  • Must maintain a neat, clean and well-groomed appearance as outlined in the employee handbook.
  • Must be able to work varying shifts and maintain attendance in accordance with the hotel’s attendance policy.
  • Ability to comply with hotel rules and regulations including policies.
 
Full-Time/Part-Time Full-Time  
Shift Days  
Position Sales & Marketing Administrative Assistant  
Number of Openings 1  
Exempt/Non-Exempt Non-Exempt  
Req Number SAL-22-00002  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently accepting applications.

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