The purpose of this classification is to organize, prioritize and assign operational facilities maintenance activities for Police Precincts, Arts Centers, Recreational Center, Fire Stations and other City own facilities in multiple locations around the City of South Fulton in a variety of maintenance disciplines.
Essential Duties and Responsibilities:
The functions listed below are those that represent most of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.
• Performs building inspections to identify proactive maintenance, preventive maintenance, and repair work on all buildings systems equipment and devices including, but not limited to (HVAC) systems, plumbing systems, electrical systems, exterior and interior structural repairs, cosmetic and decorative finishes, monitoring operation of kitchen appliances, monitoring condition of fire systems and devices (fire sprinklers, fire extinguishers, fire suppression systems and fire alarms systems).
• Reviews contract specifications and cost estimate and makes recommendations; oversees negotiation of service contracts, including researching and gathering supporting documentation for contract requests.
• Communicates with department heads, appointing authorities, administrators, and staff to ensure that building maintenance needs are being met.
• Manages department budget; prepares assigned area budget, including reviewing previous years' expenditures; determines staffing levels, and estimates capital purchases; monitors and approves expenditures to ensure assigned division remains in compliance.
• Organizes, prioritizes, and assigns work: prioritizes and schedules work activities in order to meet short term and long term objectives; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; oversees daily, weekly, monthly and special cleaning projects; oversees and ensures cleanliness, maintenance and availability of equipment and supplies for facilities; assists with the revision of procedure manuals.
• Maintains records, files, reports and correspondence concerning facility operations activity, labor utilization, equipment conditions, administers the facility asset management system; negotiates service contracts in support of facility management.
• Supervises, directs, and evaluates building operations and assigned staff: develops, oversees and prioritizes employee work schedules to ensure adequate coverage and control; approves/processes employee concerns and problems and counsels or disciplines as appropriate; provides technical expertise; completes and approves employee performance appraisals; directs work; reviews contractor's performance compliance inspections; acts as a liaison between employees and management; trains staff in operations, policies, and procedures; interprets and enforces policies and procedures.
• Verifies all health and safety procedures and policies are maintained: ensures compliance with all local, state and federal laws, rules, and standards governing building maintenance operations; develops policies, operational procedures, and standards, including establishing inspection procedures, creating criteria for assignments, and establishing safety precautions.
• Performs other related duties as required
• Performs Work Orders in a City Work Order System
• Performs Asset Management in a City Asset Management System
• Ability to problem-solve, handle confidential information, perform computer related functions and bookkeeping functions.
• Strong communication skills; includes success in written communication, interpersonal communication, group communication, phone skills, and electronic communication.
• Ability to always display professionalism.
• This position may work in both an indoor (building chemicals) and outdoor (under all weather conditions) environment.
• Excellent time management skills to ensure that deadlines are met.
• Excellent customer service skills and problem solving is necessary.
• Knowledge of modern office practices, methods, equipment, and standard clerical procedures including electronic filing and records management
• Knowledge of time management system for payroll and benefits procedures and practices
• Knowledge of record keeping and filing techniques.
• Knowledge of the City's personnel policies and procedures, rules and regulations, operational instructions and pay plan.
• Knowledge and understanding of federal laws pertaining to employment and personnel practices, including Americans with Disabilities Act, Family Medical Leave Act; Equal Employment Opportunities Commission requirements; Sexual Harassment, Workplace Violence and Bullying, and workers' compensation laws
• Proficient in Microsoft Office, Excel, Word, and PowerPoint.
• Ability to handle difficult situations in an effective, safe, timely and legal manner.
• Ability to establish and maintain an effective relationship with City employees.