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Title

ASI Events Student Assistant (Position open until 9:00 pm on June 29th) 

Position  
About the Organization Associated Students, Inc. (ASI) provides Cal Poly students with opportunities to experience life outside of the classroom through the wide variety of programs and services offered at the Cal Poly Recreation Center, Julian A. McPhee University Union, Orfalea Family and ASI Children's Center, and Cal Poly Sports Complex. Cal Poly students and full-time staff members have the opportunity to work on campus to create quality programs and services for all students. Whether you are looking for a position that supports your academic/professional goals, need to support yourself while at Cal Poly, or are looking to develop your leadership skills, ASI offers a unique and fun work experience for all of our employees. Apply to join our team today!
 
EOE Statement The Associated Students, Inc. is an Equal Opportunity Employer.


 
Position ASI Events Student Assistant  
Open Date 6/15/2022  
Close Date 6/30/2022  
Description

ASI Events Student Assistant


Definition and Purpose

Under the supervision of Coordinator – ASI Programs, the Student Assistant is responsible for implementing and developing guidelines and procedures that contribute to the development of safe, professionally managed and well organized special events that meet the diverse needs of the Cal Poly community. The Student Assistant will schedule and supervise a variety of special events and work with other special events assistants to plan and execute events. Coordinate with ASI staff set-up needs, parking arrangements, contract preparation, performance confirmation letters, event-related correspondence and event evaluation.

ASI is committed to supporting the aspirations of the University Learning Objectives. Our employees are expected to make reasoned decisions based on ethics, respect for diversity, and an awareness of issues of sustainability. Additionally they will work productively as individuals and in groups while communicating effectively.

Educational Requirements and Qualifying Experience

  • Must be a currently enrolled student at Cal Poly with a minimum of 6 units. All ASI student staff must have a minimum cumulative GPA of 2.0 at Cal Poly. Graduate students must carry 4 units/3.0 cumulative GPA at Cal Poly.
  • Ability to be highly organized and have good planning skills
  • Excellent oral and written communication skills
  • Ability to work with diverse populations and those with special limitations or needs
  • Experience with event planning preferred
  • Experience with administration, supervision, advising and public relations
  • General knowledge of program services
  • Experience in leadership or management
  • Organizational abilities and experience
  • Program specific experience preferred
  • Student with interest in the arts

 

Supervisory Responsibilities

  • None

 

Essential Duties and Responsibilities

  • Provide quality customer service for all staff and customers
  • Develop a quarterly program/timeline for Special Event activities
  • Develop effective evaluation tool for events
  • Evaluate events
  • Event follow-up with agency
  • Coordinate staff and volunteer duties for Special Event activities
  • Provide ongoing evaluation of Special Events programs/activities
  • Devise a process of reviewing promotional material
  • Research national talent agencies
  • Develop relationships with other college campuses to provide routing opportunities and sharing of information
  • Be available to work scheduled events
  • Develop relationships with other campus departments and seek opportunities for collaboration
  • Ensure that events are well advertised and follow a marketing timeline
  • Develop working relationships and coordinate with campus clubs, departments and off-campus entities related to fine arts
  • Assist with art-related projects in the University Union
  • Serve on the University Union Art Acquisition Committee and other committees as needed
  • Maintain familiarity with evacuation plan for work area
  • Post upcoming event promotional material
  • Attend all mandatory meetings, workshops, and retreats
  • Awareness of and appreciation for individual uniqueness and diversity
  • Maintain a positive relationship with staff and co-workers
  • Adhere to and enforce all ASI departmental policies and procedures
  • Ensure a safe environment for all participants
  • Commitment to student development and leadership
  • Maintain prompt hours and follow absence procedures
  • Act as a program ambassador at all times with extensive program knowledge
  • Serve as a role model

 

Other Duties and Responsibilities

  • The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI policy as a condition of their employment.
  • Other duties as assigned.

 

Period of Employment

Employment with this organization is of an "at will" nature, which means that the employee may resign at any time and ASI may discharge the employee at any time with or without cause.

Compensation and Hours

Pay Rate: $15.00 per hour; maximum 20 hours per week.

The Associated Students, Inc. is an Equal Opportunity Employer.

Date revised: 5/16/2022

 
Number of Openings 1  
Location University Union  
Full-Time/Part-Time -unspecified-  
Exempt/Non-Exempt Non-Exempt  
Position Requirements

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI policy as a condition of their employment.

 
Req Number STU-22-00048  
Shift Details None Specified 

Requires 1-2 hours per day None Specified 

Requires 3-4 hours per day None Specified 

Requires 5-6 hours per day None Specified 

Requires 7+ hours per day None Specified 


This position is currently not accepting applications.

To search for an open position, please go to http://ASSOCIATEDSTUDENTSINC.appone.com



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