Share Email Opening Title Office Manager & Executive Assistant to the Chief Vision Officer  Description We're hiring an Office Manager and Executive Assistant to the CEO at Convivial Brands! If you're extremely organized, detail-oriented, customer service focused, passionate about serving others, and you thrive in a fast-paced, dynamic environment with constantly evolving priorities, then this could be a great opportunity for you. You will need to be highly self-motivated, be willing to take the initiative, and maintain discretion and confidence.   THE POSITION: Duties as Assistant to the CVO: Provides administrative support in a highly organized fashion to the Chief Vision Officer (CVO). This includes the organization of all electronic and paper documents, calendar (personal and professional), meeting notes/agendas, and the overall presentation of the CVO’s office and EA’s cubical space. The EA is the first point of contact for phone calls and visitors for the CVO. Research, prioritize, and follow up on incoming issues and concerns addressed to the CVO, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response. Plan, coordinate and ensure the CVO’s schedule is followed and respected. Provide gatekeeper and gateway role, creating win-win situations for direct access to the CVO’s time and office. Manage, plan, and organize the CVO’s calendar including creating and delivering presentations, meeting agendas and any supporting materials ensuring that the CVO and attendees are prepared for the upcoming meeting. Work closely and effectively with the CVO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CVO updated. Enhances the CVO’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to contribute to job accomplishments. Anticipates the CVO’s needs and strategically brings together appropriate people and resources to support the CVO in addressing these issues. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. Perform routine reporting functions in Excel including organizing and presenting data in a clear and concise manner. Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, emails and other tasks that facilitate the CVO's ability to effectively lead the company. Meeting and event coordination, including conducts polls for availability, reserves meeting rooms, arranges for catering and equipment needs, prepares and distributes agenda and meeting materials, takes minutes/notes, and coordinates action items. Completes critical aspects of routine tasks and special assignments by establishing objectives; setting priorities; managing time; gaining collaboration of others; monitoring progress; problem solving; making adjustments to plans.   Duties as Office Manager: Seamlessly juggle the many responsibilities of making an office run which includes assisting with conference room scheduling, ordering office/kitchen supplies, keeping the office organized, sorting and distributing incoming mail, and processing outgoing mail and packages. Become proficient in all internal systems and processes. Make business travel arrangements, develop travel itineraries and agendas; book transportation; arrange lodging and meeting accommodations and prepare expense reports. Coordinates onboarding of new employees, including electronics, office set up, business cards, and schedules introductory meetings. Exercises initiative, independent judgment, and discretion in screening all incoming calls, greets and escorts visitors, and corresponds to written and oral requests for information. Reconciles corporate credit card receipts against transactions to ensures expenses are appropriate, and codes them to the correct general ledger account for posting by the Finance Team.   Facilities Management: Become main point of contact for all building-related service providers, including but not limited to: HVAC, janitorial, plumbing, electric, and landscaping partners. Event Organization: Manage logistics for all staff meetings and internal events on an ongoing basis, including ordering food, coordinating set up, etc.   Full-Time/Part-Time Full-Time   Shift -not applicable-   Position Office Manager & Executive Assistant for the CVO   Number of Openings 1   Exempt/Non-Exempt Exempt   Location Convivial Brands Corporate Headquarters   EOE Statement It is our policy to offer equal opportunity to all, based upon individual merit and without regard to race, creed, color, age, sex, religion, national origin, citizenship, marital status, height, weight, genetic information (regarding employee or family), family medical history, Vietnam Era Veterans Status or physical or mental disability (provided that the disability - with or without a reasonable accommodation - would not interfere with your ability to perform the essential functions of the position applied for or constitute a safety hazard), to the extent required by law. We do not condone harassment relating to a person's race, color, religion, sex, national origin, citizenship, height, weight, genetic information, age, or physical or mental disability. We prohibit the use, distribution, sale, or possession of drugs, and controlled substances while at work. We prohibit reporting to work under the influence of alcoholic beverages, drugs, or controlled substances. If you execute and submit this Application electronically to CONVIVIAL BRANDS ELC, INC, you agree to the following: (1) you voluntarily agree to submit your Application and the information you provided in it electronically; and (2) your electronic signature is your own.   This position is currently not accepting applications. 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