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Title

Learning & Innovation Administrative Assistant 

Description

Love animals? Want to make a positive impact on the planet? Come join Woodland Park Zoo as a Learning & Innovation Administrative Assistant. We have 1, full-time, benefitted position open.

APPLICATION PRIORITY DATE: May 25, 2022

SUMMARY

This position is responsible for providing high level administrative support to the Learning & Innovation Department and VP. Excellent organizational skills, communication skills, both written and spoken are essential to the success of this role.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Proactively support the administrative needs of the Learning & Innovation department and VP.
  • Act as a liaison with zoo staff, board members, the public, zoo volunteers, and professional peers.
  • Coordinate implementation of projects as assigned by the VP.
  • Handle scheduling for the department including: coordinating calendars, scheduling meetings and appointments; maintain VP’s appointment calendar.
  • Manage incoming documents, reports, emails and calls as appropriate; copy, route, refer or prepare response as appropriate.
  • Maintain departmental files, documents, and other essential administrative materials for the department.
  • Make travel arrangements for department staff and coordinate logistics for site visits.
  • Assist with the department’s yearly budget and preparation and processing of expense vouchers.
  • Manage logistics for department meetings and prepare minutes as needed.
  • Assist with written and oral communications including creation and modification of PowerPoint presentations, correspondence, and other communication materials.
  • Help create, update, organize, and keep physical and electronic files and directories to ensure information is accessible and up to date.
  • Obtain or purchase supplies and equipment for department.
  • Handle sensitive and confidential information in an appropriate, professional, timely, and respectful manner.
  • Create department specific policy and procedures as needed.
  • Provide administrative support for department programs and projects.
  • Organize and perform quality control on auto-transcribed notes from AI transcription software as needed and directed.
  • In accordance with board policies and procedures, provide administrative support for board committees and task forces run or supported by the VP.
  • Perform other duties as assigned.

QUALIFICATIONS

  • Associate’s degree or equivalent from a two (2) year college or technical school; two (2) or more years related experience and/or training; or equivalent combination of education and experience.
  • Valid Washington State Driver’s License.
  • Demonstrated ability to maintain the highest level of confidentiality, while handling sensitive material concerning the organization and the executive’s role within the organization.
  • Proficient use of computers, Zoom, and Microsoft Office, particularly Word, Excel, PowerPoint, Teams, Publisher, and Outlook.
  • Must be able to use a projector and laptop to run meeting presentations and/or videos.
  • Ability and willingness to learn other software programs as necessary.
  • Excellent written and verbal communications skills with the ability to adapt communication based on audience and purpose with inclusivity.
  • Strong organizational, time management, copyediting, and presentation development skills with ability to meet deadlines in a professional manner.
  • Ability to collaborate well with all departments within the organization and to represent the VP in a highly professional manner with a diverse group of individuals, both internally and externally.
  • Ability to work independently and as part of a team within diverse teams and environments while treating everyone with respect.
  • Ability to communicate effectively and comfortably with audiences of different backgrounds and experiences.
  • Employ best practices while continually seeking to improve effectiveness of the position and displaying an on-going commitment to learning and self-improvement.
  • Ability to hold self personally accountable, take responsibility, initiate action based on direction and follow through on delegated work, and handle change positively.
  • Ability to work a non-standard/flexible schedule, which may include weekends, evenings, and holidays.

PHYSICAL DEMANDS

  • This position may be required to lift up to 35 pounds.
  • Reasonable accommodations may be made to perform essential functions.

WORK ENVIRONMENT

While performing the duties of this job, the employee is exposed to a typical office environment and/or outdoor weather conditions. The noise level in the work environment is usually moderate.

Pay: $60,000 -$65,000 / annually plus benefits

Employment Requirements: 

Applicants must be at least 18 years old. A criminal background check will be required of the selected applicant. 

COVID-19 Vaccination  

  • As of November 24, 2021, employees working on or accessing zoo grounds are required to be fully vaccinated against COVID-19. If hired, you will be required to submit proof of vaccination by your first day of employment. 
  • People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. 
  • Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation. 

APPLICATION PRIORITY DATE: May 25, 2022

Application Directions: Applications are accepted online through our Jobs Page at zoo.org/jobs; no other forms of application will be accepted. Cover letter and resume are required. 
 

Woodland Park Zoo is an equal opportunity employer, dedicated to a policy of non-discrimination in application and employment for any reason, including race, color, religion, sex, sexual orientation, gender identity/expression, national origin, age, disability or medical status including genetic information, and/or veteran’s status. 

Woodland Park Zoo is committed to providing access and reasonable accommodation in all of its services. If you need accommodation in the application or interview process, please contact our recruiting team at careers@zoo.org

 
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Exempt  
Req Number LEA-22-00009  
EOE Statement Woodland Park Zoo is an equal opportunity employer, dedicated to a policy of non-discrimination in application and employment for any reason, including race, color, religion, sex, sexual orientation, gender identity/expression, national origin, age, disability or medical status including genetic information, and/or veteran’s status.
 

This position is currently accepting applications.

Apply Now



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