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Title

Medical Staff Coordinator 
Category Quality Control  
Description

JOB SUMMARY: Responsible for coordination and preparation of medical staff functions; prepares for committee meetings, takes minutes, processes and distributes appropriate correspondence. Responsible to maintain physician files, coordinate appointment and reappointment processes. Performs bookkeeping activities for the medical staff. Participates in CQI activities. Assists in formulating budget for his/her area.

DUTIES AND RESPONSIBILITIES:

  • Responsible for attendance at medical staff committee meetings, preparing monthly calendars, agendas and information packets as appropriate. Sends notices or calls members as appropriate.
  • Maintains confidential credential files on all members of the medical staff, including current staff status, current licensure and other certifications and current clinical privileges.
  • Coordinates the credentialing, appointment and reappointment processes, obtains necessary data for each applicant.
  • Manage and maintain provider listings for Medicaid, Medicare, and Private Insurance.
  • Maintain all necessary provider number records readily available for billing and clinic staff.
  • Maintain enrollment applications are up to date.
  • Demonstrates knowledge of PECOS, PAVE and CAQH.
  • Develops and maintains relationships with Network Representatives to facilitate provider and location enrollment processes.
  • Always demonstrates a high degree of accuracy and attention to detail.
  • Demonstrates ability to listen, communicate effectively and express ideas clearly following appropriate channels of communication.
  • Performs secretarial duties for medical staff officers, department and committee chairpersons and administrator to assure compliance with the medical staff bylaws and rules and regulations.
  • Manages and operates equipment safely and correctly.
  • Collects staff dues, makes deposits, maintains and balances check book as appropriate.
  • Communicates appropriately and clearly to physicians, staff, director and administrative team.
  • Demonstrates knowledge of current medical staff standards as relating to the accrediting organization, state medical association, HCFA (CMS) and state regulations in addition to changes in guidelines and methodology for medical staff. Remains current in his/her field.
  • Communicates with department manager for informed decision making.
  • Demonstrates an ability to be flexible, organized and function under stressful situations.
  • Maintains a good working relationship to both within the department and with other departments.
  • Demonstrates awareness of the responsibilities of the position and how it interfaces with the rest of the healthcare team. Works closely with all department members as required, is flexible to meet the needs of the department and changes in the workplace.
  • Consults other departments as appropriate to collaborate in patient care and performance improvement activities. Maintains performance improvement activities for department.
  • Documentation meets current standards and policies.
  • Practices good guest relations with patients, visitors, physicians and staff, assists as needed.
  • Coordinates functions with Performance Improvement Coordinator to facilitate medical staff processes.
  • Supports and maintains a culture of safety and quality.

Professional Requirements:

  • Adheres to dress code, appearance is neat and clean.
  • Completes annual education requirements.
  • Maintains regulatory requirements.
  • Always maintains patient confidentiality.
  • Reports to work on time and as scheduled, completes work within designated time.
  • Wears identification while on duty, uses computerized punch time system correctly.
  • Completes in-services and returns in a timely fashion.
  • Attends annual review and department in-services, as scheduled.
  • Attends at least 10 staff meetings annually, reads and returns all monthly staff meeting minutes.
  • Represents the organization in a positive and professional manner.
  • Actively participates in performance improvement and continuous quality improvement (CQI) activities.
  • Complies with all organizational policies regarding ethical business practices.
  • Communicates the mission, ethics and goals of the facility, as well as the focus statement of the department.

Regulatory Requirements:

  • Current Medical Staff Coordinator Certification in the state of California.
  • Three (3) or more years of previous experience in medical staff coordination.

Language Skills:

  • Able to communicate effectively in English, both verbally and in writing.
  • Additional languages preferred.
  • Strong written and verbal skills.

Skills:

  • Basic computer knowledge.
  • Knowledge of medical staff procedures, minute taking and medical staff office processes.
  • Knowledge of word processing and database management.
  • Ability to learn new software programs as they are implemented to better facilitate processes.

Physical Demands:

For physical demands of position, including vision, hearing, repetitive motion and environment, see following description.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position without compromising patient care.

 
Position Requirements
  1. Resume (if available). 
  2. Application/Candidate Profile.
  3. Complete interview with the Director of Compliance & Quality.
  4. Immunization record (showing completion of MMR, HEP B, Flu, Covid-19 -2 doses with booster).
  5. PPD documentation within 1 year. (Individuals with a history of a positive PPD must provide a note for their provider indicating they are free of active disease, a blood test or chest x-ray with the last year.)
     

 

 
Full-Time/Part-Time Full-Time  
Shift Days  
Position Medical Staff Coordinator  
Exempt/Non-Exempt Non-Exempt  
Hiring Manager(s) Hina Sheth  
Open Date 3/1/2022  
Location CSVS - Finance/Billing  
About the Organization Clinica de Salud del Valle de Salinas (CSVS)



We are dedicated to providing quality, comprehensive healthcare to men, women, and children, with an emphasis on farm worker families and the agricultural community in the Salinas Valley.



Through our Federally Qualified Health Center (FQHC) outpatient clinics, CSVS continues to expand access to our medical and dental services by:



• Providing excellent care

• Addressing our patient's needs

• Maintaining a sliding fee scale

• Establishing clinics and delivering services in areas with the most need



Therefore, with efficient resource management and aggressive efforts in seeking outside funding, CSVS is committed to maintaining financial stability so that our patients and employees can benefit from our success and focused on recruiting personnel who will promote and advocate the goals and philosophies of CSVS.



The CSVS Commitment: With our twelve CSVS clinics located throughout Monterey County, together with our CSVS mobile clinic, providing dental and medical care to targeted segments of the community, the commitment to our patients, our employees and the community will continue to be based on quality service and access to healthcare to all.





For more information on CSVS call the Human Resources Department at (831) 757-8689 or visit the CSVS website at www.csvs.org.



 
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

To search for an open position, please go to http://ClinicadeSaluddelValledeSalinas.appone.com

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