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Title

Human Resources Clerk - Part Time 

Description

Tropical FCU (TFCU) is a Sun-Sentinel Top Workplace four years in a row. Being part of the Human Resources Team and TFCU overall will provide you with opportunities to engage by learning, growing, contributing, collaborating, and developing professionally. Join us for a great employee experience focused on engaging employees and members alike.

Summary: The individual in the job is responsible for assisting Tropical Financial Credit Union in the achievement of its purpose of guiding members successfully through the financial marketplace. This PART TIME position provides clerical and administrative support to day-to-day operations of human resources ensuring support of the efficient delivery of services related to the accuracy of employee data – personnel records, creation, audit and filing, and vendor management and invoice processing, back-up data entry with compensation, recruitment, benefits administration.   

The PART TIME HR Clerk will work in the office closely with all TFCU teams in providing people-focused HR administrative support to achieve the overall organization’s goals and objectives.

Essential Duties and Responsibilities include the following:

  • HR Records and Invoicing Administration
    • Maintain historical and current employee files and the HR records filing system in accordance with retention procedures.
    • Assist with maintenance/update compliance labor law posters of all locations
    • Initiate notification of employee changes in the IT Service Central system and ensure closure/completion by appropriate departments.
    • Process all HR-related invoices and orders departmental supplies ensure expenses are contained, and assist in cost control and expense reduction activities.
    • Manage the uniform shirt ordering process for all Branch Employees and any other employees needing uniforms.
    • Manage the business card ordering process
  • Recruiting and Staffing logistics:
    • Assist in any part of the recruitment process if needed with posting jobs, screening applicants, coordinating interviews, and administering pre-employment background testing as required.
    • Prepare employee communication related to changes, and termination.
    • Prepare the new hire employee paperwork and create employee personnel file (includes organizing and auditing files, organizing the new hire paperwork, and sending service central tickets).
  • Human Resources Communication
    • Create help desk IT tickets for all employee actions are prepared and delivered on a timely basis.
    • Create/update and post monthly anniversary and birthday lists.
    • Prepare and communicate all employee changes and terminations.
    • Assist employees in the interpretation and clarification of HR policies and procedures.
    • Maintenance and/or update intranet page/ HR calendar.
  • Benefits Administration and Recordkeeping- Billing and Recordkeeping:
    • Assist employees with benefit (Health, Supplemental, and Retirement) inquiries; assist in guiding them to the right TFCU resources.
    • Assist with the coordination of the wellness and health program to include event coordination, reporting and communication; and any related employee services.
    • Support in the completion of benefits enrollment/changes by established deadlines. Must add or remove employees based upon status changes i.e. hour changes, new hires, open enrollment, life status changes, and terminations.
    • Participates and assist in all phases of the annual Open/Re-Enrollment process including benefits enrollment documentation, proper communication, and education to all the employees.
    • Review, verify and prepare for payment of all monthly benefits insurances invoices.
    • Assists in handling worker's compensation claims, ensuring proper and timely documentation are submitted.
    • Serves as a backup in the management of the FMLA program and any related leave program.
    • Assists with the communication of the retirement process for eligible employees.
  • Support with any Employee Recognition Programs
    • Assist with the coordination Tropical Service Champion committee meetings and participation,
    • Prepare the announcements of the winners and generate PAF for payroll entries;
    • Assist with anniversary awards ordering and distribution;
    • Assist with ordering gifts for employee events (hospitalization, births, and bereavement) and appropriate distribution of these gifts.
  • Training Coordination:
    • Assist the HR/Training team the coordination of the delivery method, communication, and tracking of all organizational compliance training.
    • Assist Subject Matter Expert/Trainer with content presentation and assists with updates as needed.
    • Assists SME’s and serves as an HR back-up in the coordination of training including scheduling, invitations, and attendance monitoring.
    • Assist with training other activities for the employees, which can include presenting open enrollment or policy and procedures information.
  • Other HR Related Activities:
    • Support an employee-oriented company culture program that emphasizes quality, continuous improvement, and high performance.
    • Self-Development - Keep up to date with current, new, and upcoming Federal, State, and local rules, regulations, and guidelines that affect human resources.
    • Self-Development - Keep current with changes within the organization and be able to support the HR team in responding to all types of basic inquiries such as payroll, training, recruitment, performance management, etc.
    • Assist in analyzing and identifying trends and activities in the areas of employee relations/communication, benefits, and recruiting and recommend based on research alternatives for improvement.
    • Assist with training activities for the employees, which can include developing and/or preparing for a class and presenting the information.
    • Contribute to HR projects.
    • Ensure their individual professional development.
  • Performs other duties as required with or without accommodation.

 

 

 
Position Requirements

Qualifications:

Education and/or Experience: Two years Associate or certificate program in Human Resources Management or Business Management preferred, will substitute work experience for education. Minimum of one year proven, verifiable working experience in Human Resources, in at least one of the following human resource functions: Recruitment and Selection, Employment Benefits Administration, and/or Training and Development.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Excellent interpersonal, organizational, problem-solving, and analytical skills.
  • Must be able to present information in presentation format, forms, table,s and spreadsheets.
  • Must be able to operate under pressure.
  • Excellent verbal and written communication skills to build relationships in order to serve our employees throughout the organization, and external vendors effectively.
  • Must be able to meet deadlines in a timely manner and understand the urgency of tasks performed and the impact on the employee and the organization.
  • Must demonstrate and prove ethical management of sensitive and confidential matters related to all HR activities.

 

Working knowledge of PCs utilizing MS Office – Outlook, Word, Excel, PowerPoint and Visio is required. Knowledge of an HRIS database preferred, e.g., PeopleSoft, UKG, Ascentis or any related/similar software.

 

 

 
Full-Time/Part-Time Part-Time  
Exempt/Non-Exempt Non-Exempt  
Location Miramar - Headquarters  
About the Organization Tropical is a not-for-profit, member-owned and member operated financial cooperative, serving South Florida since 1935. We operate a fun, and family-oriented work environment where every employee has the opportunity to learn and grow in their career and move up within the organization. It's an organization that values your contributions and rewards you for your performance. TFCU has proven to be an organization that is dedicated not only to TFCU's success, but the success of its employees and the financial success of our members.  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently accepting applications.

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