POSITION SUMMARY
The incumbent will evaluate the activities of the Ya’ateego Iina Pathway Program (YIPP). The incumbent will be responsible for collecting and compiling data in order to establish goals and objectives as well meeting grant requirements. Provide program related information, which is relevant, accurate, and in a timely manner to participating programs, school and/or tribal, state and federal affiliates. Develop partnerships and collaborations with programs and agencies to enhance the YIP Program. Gather, compile, and submit reports related to data and program activities and evaluations. This is a grant funded position.
ESSENTIAL FUNCTIONS
- Supervises YIPP staff, including hiring, training, assigning work, counseling, completes performance evaluation and other personnel actions.
- Coordinates and collaborates with upper management of progress of the YIPP Program and grant requirements.
- Develops, recommends, and administers policies, procedures and processes in support of YIPP goals and operations. Implements and monitors compliances with approved policies, procedures, and processes.
- Financial responsibility for the overall grant and if needed, seeks other grants based on service need.
- Reports all program related efforts and submits final reports to Grantor in a timely manner. Submit detail quarterly reports to Grantor.
- Collects and maintains a record keeping of all grant related correspondences. Ensures all expenditures are reflected in expense reports.
- Conducts financial reconciliations as needed and communicates these updates to Chief Medical Officer as well as Grants Office.
- Works directly with Medical Director in establishing and meeting quality standards to develop a comprehensive departmental program to meet the organization, community, and tribal and accrediting agencies’ standards.
- Responsible for monitoring and obtaining data entry pertinent to data collection efforts and reporting. Communicate updates to Medical Director and Chief Medical Officer.
- Plans and collaborates with the multidisciplinary care teams on all aspects of continuity of patient care to promote quality and safety first.
- Collaborates with providers and other multidisciplinary teams to establish objectives consistent with the goals and mission of TCRHCC.
- Coordinates department meeting and evaluates employee and customer satisfaction, specific to the department’s delivery of services.
- Develop a resources directory and initiate documented approved agreements with other entities as a goal to cooperatively ensure patients have resources readily available to them that are not otherwise available at Tuba City Regional Health Care Corporation.
- Monitors the YIPP Program’s grant requirements as well as the financial budget. Adhere to generally accepted accounting principles (GAAP) in the expenditure of funds.
- Participates in/on a variety of meetings, committees, taskforces and/or other related groups to communicate information regarding the YIPP Program and Grant.
- Collaborates with communities to raise awareness of TCRHCC YIPP Program services. Attends community events in efforts to increase awareness.
- Ability to recognize areas of improvement and implement improvement of workflows to avoid delay in patient care.
- Ensure proper PPE is always worn while on duty including but not limited to, face mask, gloves, gown, isolation gown, NIOSH-approved N95 filtering facepiece respirator or higher, if available), and eye or face shield.
- Complete all donning and doffing tasks in a safe acceptable method and discard of used PPE accordingly. (see CDC website for most current updates)
- Complete task training for all routine cleaning and decontamination processes for all surfaces contaminated by a communicable disease to ensure a high level of patient, visitor, employee and external customer satisfaction.
- Performs other duties as assigned.
MENTAL AND PHYSICAL EFFORT
The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Physical:
Incumbent must be able to work prolonged (3/4 workday) sitting and occasionally (less ¼ workday) standing, walking; and, kneeling. Must be able to occasionally (1/4 workday) lifting and pushing/pulling up to 10lbs. Work requires extensive periods of time looking at a computer monitor. Must have ability for near vision, seeing fine details, hearing normal speech, hearing overhead pages over a loudspeaker, and using a telephone. Must be able to work long hours using a computer keyboard and mouse.
Mental:
Contacts often require tact and sensitivity as those related to stressful situations such as death, dying and catastrophic illnesses. Must be able to prioritize and use good judgment and coordinate a variety of issues while being frequently interrupted. Incumbent must have ability to concentrate, handle multiple priorities in stressful situations, work alone, demonstrate high degree of patience for prolonged (3/4 workday) periods of time. Must also occasionally (less than ¼ day) cope with high level of stress, make decisions under high pressure, and, work in areas that are close and crowded.
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NECESSARY QUALIFICATIONS
Education:
- Must have a Bachelor’s degree in Health Care, Business Administration, or related field
Certification:
- Must have and maintain a current unrestricted Driver’s License
Experience:
- Must have two (2) year of experience as a Program Coordinator and/or Program Assistant
- Must have one (1) year of supervisory experience
- Must have one (1) year of experience of a verifiable work experience with spreadsheet or data related program
Other Skills and Abilities:
A record of satisfactory performance in all prior and current employment as evidenced by positive employment references from previous and current employers. All employment references must address and indicate success in each one of the following areas:
- Successful and positive working relationships; seen as a team player
- Possession of high ethical standards and no history of ethics complaints
- Reliable and dependable; reports to work as scheduled without excessive absences
- Ability to read, analyze and interpret the most complex documents and respond effectively to the most sensitive inquiries or complaints
- Excellent customer service skills and telephone etiquette
- Proficient in the use of Microsoft Suite applications and EMR system
- Completion of and above-satisfactory scores on all job interviews, demonstrating to the satisfaction of the interviewees and TCRHCC that the applicant can perform the essential functions of the job
- Successful completion of and positive results from all background and reference checks, including positive employment references from authorized representatives of past and current employers demonstrating to the satisfaction of TCRHCC a record of satisfactory performance and that the applicant can perform the essential functions of the job
- Successful completion of fingerprint clearance requirements, physical examinations, and other screenings indicating that the applicant is qualified to be employed by TCRHCC and demonstrating to the satisfaction of TCRHCC that the applicant can perform the essential functions of the job
- Submission of all required employment-related documents, applications, resumes, references, and other required information free of false, misleading or incomplete information, as determined by TCRHCC
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