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Title

Office Manager 

Category Administration  
Location Washington, DC  
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Exempt  
Employment Terms At Will  
Position Reports To Business Manager  
Description

The Office Manager performs a variety of tasks across all departments within the organization and administrative department. These responsibilities include: managing and maintaining the office premises, equipment, systems and procedures, and; providing support to the Executive Director, the Chief Operating Officer, the Business Manager and the Board of Directors. The ideal candidate is an experienced, enthusiastic, and highly organized individual. The candidate should be friendly, outgoing, diplomatic, and flexible, with great written and oral communication skills.

Essential Functions

The following essential functions are representative for the Office Manager - including but not limited to:

  • Manages building and IT infrastructure by working with and managing service contractors, including IT contractor, custodial contractor, and other service providers
  • Manages the Building Maintenance Technician (fulltime employee)
  • Assists with managing calendar, events, travel, and general support for Executive Director
  • Provides direct and indirect support for Board of Directors and its committees, including meeting preparation, set up, note taking, and follow-up
  • Provides general support to Casey Trees' program directors and other staff as required to ensure the efficient and effective implementation of Casey Trees' programs and activities
  • Responds to routine IT requests, manages IT inventory and IT budgeting, and facilitates solutions to IT issues in partnership with the IT contractor
  • Contributes to insurance renewals and claims, government registrations, and fleet vehicle management
  • Orders office and kitchen supplies and coordinates other cross-departmental purchasing
  • Monitors office premises and responds to security issues when they arise
  • Maintains non-IT office equipment including copiers and phone system
  • Handles general phone inquiries and greets visitors
  • Coordinates meetings, events and out of town travel arrangements including to Casey Tree Farm
  • Connects people to trees

Supervisory Responsibility

The incumbent manages the Building Maintenance Technician.

Working Conditions

Work is conducted primarily in an office setting.

Physical Demands

  • While this is primarily a desk job, all CT employees may engage in tree planting/related activities in outdoor environments, year-round in the heat, cold and inclement weather and must have suitable clothing. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.
  • While performing the duties of this job, the incumbent is regularly required to talk, hear, stand; walk; use hands to handle or feel; and reach with hands and arms. The incumbent is occasionally required to lift and/or move up to 25 pounds, lift files, open filing cabinets, bend or stand on a stool, etc.

Position Type/Expected Hours of Work

This is an exempt position, 40 hours a week. The incumbent must be able and willing to work evenings, weekends, and extended hours when needed.

Travel

Travel is primarily local in DC, MD, and VA, although some out of the area travel and overnights may be expected.

 
Position Requirements
  • Three or more years demonstrated success managing an office and providing executive and board support
  • Professional demeanor, superior written and oral communications skills
  • Excellent interpersonal skills. Creativity, flexibility, diplomacy, and positive spirit a must
  • Ability to work both independently and as part of a team and to manage multiple activities simultaneously
  • Ability to establish, track and meet deadlines, often under pressure.
  • Proficiency with Microsoft Office (Excel, Word, and Outlook) and Adobe, and ability to learn new programs required
 
About the Organization Casey Trees is a Washington D.C.-based nonprofit committed to restoring, enhancing and protecting the tree canopy of the nation's capital. For more information visit our website at: www.caseytrees.org.  
EOE Statement Casey Trees is proud to be an Equal Opportunity Employer. Casey Trees does not discriminate on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or any other basis prohibited by law.  

This position is currently not accepting applications.

To search for an open position, please go to http://CaseyTrees.appone.com



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