Share Email Opening Title Administrative Assistant  About the Organization With a growing workforce of more than 600 team members, The Peabody Companies manages more than 14,650 units of residential housing. We offer property management, leasing, marketing, facility maintenance, accounting and finance, compliance, quality assurance, as well as sales and brokerage services. Our portfolio includes conventional and multi-family housing (single high-rise to scattered sites), senior communities, veteran's housing and supportive housing services. We are a management company that truly does it all, and we continue to grow. OUR VISION: We put the HOME in housing. OUR MISSION: To deliver exemplary service through: FISCAL responsibility to our clients; INTEGRITY in all aspects of our business practices; STABILITY for 45+ years of meeting our client's business needs; HUMILITY in relationships with clients, residents and employees and a commitment to always listen.   Description Peabody Properties seeks an experienced Administrative Assistant for an apartment community located in Springfield, MA.  The Administrative Assistant’s role is to assist the efficient operation of the site’s Management Office by answering all calls courteously, expediting all resident-related issues to the appropriate staff and assisting with recertification process. Additional responsibilities include but are not limited to processing and collecting resident information including 3rd party verification, determining eligibility for continued occupancy, processing interim certifications as needed, ensuring proper calculation of income, assets and rent levels.     Requirements of the Position: Answers all calls promptly and courteously.  Refers to appropriate staff. Schedule interviews for recertifications and assist with recertification process. Proficient understanding of basic math concepts Demonstrated ability to complete recertification accurately and within an established time frame Opens incoming mail and distributes to appropriate staff. Accepts orders for maintenance problems/repairs.  Completes work order form and gives to Service Manager for timely completion. General office filing. Prepare memorandums outlining and explaining administrative procedures and policies to staff and monitors compliance. Direct preparation of records such as agenda, notices, minutes, and resolutions for Board meetings. File and maintain Association documents and records. Create and maintain database and spreadsheet files. If needed, provides assistance and/or coverage at other sister sites within the company portfolio. Performs other duties as may be assigned to facilitate effective site operations. Ability to take initiative and be self-motivated. Excellent customer service skills a must. Bilingual English/Spanish   Compensation and Benefits: Peabody Properties offers competitive pay along with a rich benefits package that includes, but is not limited to, medical, dental, 401(k), Short-Term Disability, life insurance, Employee Assistance Programs (EAP), paid time off, paid holidays, paid training, tuition reimbursement, wellness programs, employee referral bonuses, and flex spending.   Position Requirements High School Diploma or GED Minimum of 3 years business experience providing clerical and administrative support. Knowledge of Onesite Proficiencient with Microsoft Word, PowerPoint, and Excel. Prior project-based section 8 or LIHTC recertification experience a plus.   Peabody Properties participates in E-Verify   Number of Openings 1   Category Clerical   Full-Time/Part-Time Full-Time   Exempt/Non-Exempt Non-Exempt   EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   This position is currently not accepting applications. To search for an open position, please go to http://PeabodyPropertiesInc.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category Administrative Assistant in Jamaica Plain, MA Posted on: 4/22/2024 [Apply Now] Leasing/Administrative Assistant in Whitinsville, MA Posted on: 4/17/2024 [Apply Now] Receptionist in Boston - Fenway, MA Posted on: 4/11/2024 [Apply Now] Administrative Assistant in Tiverton, RI Posted on: 4/5/2024 [Apply Now] Leasing/Administrative Assistant in Whitinsville, MA Posted on: 3/6/2024 [Apply Now] Other Jobs Within 60 Miles Leasing/Administrative Assistant in Whitinsville, MA Posted on: 3/6/2024 [Apply Now] Leasing/Administrative Assistant in Whitinsville, MA Posted on: 4/17/2024 [Apply Now] Lifeguard in Leominster, MA Posted on: 4/24/2024 [Apply Now] Follow us See who works here:

 

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