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Government Grants/Contract Manager  

Reports to: Director, Grants & Contracts  
Exempt/Non-Exempt Exempt  
Full-Time/Part-Time Full-Time  
Location Capital Area Food Bank - DC  
About the Organization We are so proud to offer an amazing progressive benefit program and highly competitive compensation with Medical & Dental benefits starting Day 1* 401K with a match and an escalating % of contribution. Paid time off & holidays that are exceptional. Free onsite parking in a large lot with an urban garden, a spot for a quick renew. A complimentary shuttle to and from the metro, free beverages and water, company sponsored events, casual work environment *professional development both vertically & horizontally. Volunteer opportunities.

It is an exciting time at the Capital Area Food Bank (CAFB) as we continue to undertake our mission. We know that creating long term solutions to food security requires more than meals. It requires education, training, and collaboration. We are seeking people with strong ideas and a passion to come together to address the complex interrelated issues of food security, poverty, and equity. We are expanding in multiple ways: providing food for today and addressing the root causes of hunger by partnering with organizations that provide critical services like job training programs, health care and education. Food has the power to transform lives and move everyone forward. Find out how on our website at Let us discuss how food is at the center of everyone's healthy life!


CAFB seeks a Government Contracts/Grants Manager to provide organization-wide services in government-funded grants administration and financial management. The Grants Manager services grants from the U.S. government as well as grants from other local governmental entities, such as local counties and cities. The Grants Manager is directly responsible for the administration of all aspects of grant awards, including review of proposals and preparation of budgets, set-up in central finance systems, preparation and submission of all invoices and financial reports to donor agencies, and maintenance of master agreement files. S/he works closely with project managers to ensure that the terms and conditions of agreements are met and properly documented. The Grants Manager possesses knowledge of U.S. government grants rules and regulations and works with CAFB staff to support the successful administration of government-funded and other complex grants.  The Government Grants/Contracts Manager is an exempt position and reports to the Director, Grants & Contracts.

Position Requirements

Position Requirements/Essential Functions:

Development – 25%

  • Develop, implement, and refine processes and procedures for contract and grant administration in compliance with strategic objectives of regional teams, political and policy considerations, funder requirements and organizational policies
  • Draft, review and edit proposals with corresponding budgets for contracts, MOUs, and grants for programmatic and partner work
  • Develop tracking documents to ensure alignment across teams, highlight cost coverage and gaps, and ensure timely execution of the contract/grant
  • Serve as point of contact for governmental funding agencies

Implementation – 40%

  • Facilitate effective implementation of contract and grant responsibilities within program objectives and requirements
  • Working with regional directors, develop written communications to food assistance partner organizations in reference to funding mechanisms that provide access to heathy food.
  • Track spending and activities against grant/contract to ensure requirements are met within designated timeframe
  • Monitor and execute grant or contract close out, extension, or renewal as necessary

Reporting – 35%

  • Prepare and distribute contract summaries/briefs to internal and external stakeholders on a timely basis
  • Track and report on spending and contract/grant activities
  • Draft all internal and external reporting required by governmental contracts and grants


  • Performs other related duties as assigned.


  • 5+ years of government contracting experience in program management and/or contracts management; or equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above.
  • In-depth knowledge of federal contracting process is required, with preference for TEFAP, CSFP, SFSP, ESFP, CDC, FDA, USDA and TANF contracts.
  • Bachelor's degree in Business or related field is required
  • Strong attention to detail.
  • Strategic thinker, with the ability to work in ambiguity
  • Passionate self-starter, with the ability to prioritize and be flexible in a fast-paced work environment
  • Excellent verbal and written communication skills and exceptional attention to detail
  • Strong project management skills
  • Thorough understanding of grant funding policies and procedures
  • Ability to be discreet with personal information that may be needed for some grants/contracts such as employee salaries and upcoming projects
  • High-level proficiency in use of standard information technologies including MS Office software, NetSuite or similar ERP system.

Other Skills, Abilities:

  • Strong analytical and problem-solving skills.
  • Strong detail orientation.
  • Interest and precision in working with numbers, and budget entries.
  • Excellent verbal and written communication skills.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Requires standing, sitting, typing

Physical Demands/Working Conditions 

  • Physical activities involve sitting for 80% of the workday.
  • Occasionally lifts office supplies up to 15 pounds.
  • Ability to travel to sites, on occasion, throughout the metropolitan area



EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently accepting applications.

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