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Camp Administrative Assistant 

About the Organization Circus Smirkus is a nonprofit arts and education organization based in Greensboro, Vermont. Our mission is to promote the skills, culture and traditions of the traveling circus, and to inspire youth to engage in life-changing adventures in the circus arts.  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  

Title: Camp Administrative Assistant


Department: Camp

Staffing Classification: Seasonal

Reports To: Camp Director

FLSA Status: Exempt

Last Updated: 2/4/2022


Job Summary:

Primarily responsible for managing general office and administrative support at Camp. Also responsible for sales, inventory tracking, and financial records of the camp store.


Duties include:

  1. Assist with various aspects of summer camp registration, including:
    • Prepare and email welcome packets, invoices, camper forms, session information, etc. to camper families.
    • Track receipt of required camper forms and contact families as necessary to collect completed forms.
    • Contact families as needed to request tuition payments/information.
    • Maintain paper and electronic files.
    • Help families navigate, pay, and upload information to Smirkus registrations systems.
    • Use Camp Doc software to:
      • Register and sort campers into sessions.
      • Update camper information (contact information, payments, fees, health histories, etc.)
      • Provide CampDoc reports as requested by the Camp leadership team.
  2. Respond to phone and email inquiries and provide excellent customer service to camp families..
  3. Collaborate with the External Relations department on camper communications.
  4. Assist with onsite registration on drop-off days.
  5. Provide clerical support for all camp staff including copying or printing documents, maintaining office supplies, and filing.
  6. Assist Camp Director and leadership team with camp purchasing and budget tracking.
  7. Create the Road Show schedules - contact venues, provide directions etc.
  8. Assist the Camp Director and leadership team with other tasks as needed.
  9. Manage the Smirkus Camp Store:
    • Set up and pack up camp store inventory
    • Utilize Lightspeed point-of-sale software for accounting and inventory control.
    • Set up camper store accounts and maintain accurate records of them throughout each session, return balances to families on pick up days.
    • Perform store sales and operate cash register daily including registration and pick up days.
    • Perform end-of-day tasks including sales reporting to HQ office, and reconcile cash, credit cards and camper accounts.
    • Prepare “Care Packages” ordered for campers, sort their sales on the indicated spreadsheets, and reconcile in Lightspeed.
    • Count and maintain store inventory throughout the season.
    • Monitor inventory levels and request inventory transfer from HQ or Tour stores as needed.
    • Create product displays.
    • Keep store organized, tidy and cleaned on a regular basis.
Position Requirements

Desired skills:

Excellent communication and customer service skills; ability to maintain the basic financials of student accounts; computer experience adequate to operating sales/inventory software; running a cash register; making change.


Working Conditions:

Work is normally conducted both indoors and outdoors, in the camp office, and at the concessions store on site. Must be able to lift 50 pounds. Should like kids, circus, and silliness.



Supervision is received from the Camp Director.



Circus Smirkus celebrates all types of peoples, cultures, and skills to showcase the multifaceted triumph of human abilities, particularly among our youth population. Joining Circus Smirkus – as a participant, an employee, a volunteer, or an audience member – means you belong. And to all who join, Smirkus asks for you to embrace our values and to help us create joy and magic for everyone who encounters a Smirkus program. We commit to providing everyone equal opportunity to shine— both in and out of the ring.



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