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Administrative Coordinator 

About the Organization Circus Smirkus is a nonprofit arts and education organization based in Greensboro, Vermont. Our mission is to promote the skills, culture and traditions of the traveling circus, and to inspire youth to engage in life-changing adventures in the circus arts.  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  


The Administrative Coordinator provides general administrative and clerical support to all Smirkus programs and departments on a year-round basis. They collaborate with and support seasonal program administrative personnel as necessary.


ESSENTIAL FUNCTIONS: (majority of duties, but not meant to be all-inclusive nor prevent other duties from being assigned as necessary.)

  • Assist program and department leads with planning, research, administration, budgeting, and reporting.
  • Support seasonal hiring process for Camp and Big Top Tour
  • Manage program registration process and software
  • Support staff and participant travel planning as necessary
  • Support participant, donor, presenter, partner relationship management
  • Work with board secretary to keep the board portal updated, help Executive Artistic Director and team prep for board meetings and respond to board requests for information.
  • Perform clerical tasks, such as shipping, photocopying, and filing, as well as other general office duties.
  • Perform necessary operational tasks to assist the Finance and Business Manager as directed including opening mail, processing donations, deposits, and donor acknowledgements, as well as payments to vendors.
  • Answer the phone, respond to voice mails, direct “info@smirkus” inquiries to appropriate party
  • Work with entire year round staff to ensure that policies and manuals are up to date and accessible.
  • Ensure that all databases remain accurate and up to date.
Circus Smirkus celebrates all types of peoples, cultures, and skills to showcase the multifaceted triumph of human abilities, particularly among our youth population. Joining Circus Smirkus – as a participant, an employee, a volunteer, or an audience member – means you belong. And to all who join, Smirkus asks for you to embrace our values and to help us create joy and magic for everyone who encounters a Smirkus program. We commit to providing everyone equal opportunity to shine— both in and out of the ring.


Position Requirements


  • Minimum of 3 years of general office experience, including experience doing data entry. Experience in arts management preferred but not required. Must be skilled at supporting a remote team.
  • Excellent customer service skills. This includes good listening skills and the ability to deal with callers in a professional manner. At least 2 years of customer service experience required.
  • Strong written communication skills.
  • Demonstrated ability as a self-starter, able to organize one’s work, adjust to changing priorities, and follow tasks through to completion.
  • Good organizational skills and ability to handle competing priorities.
  • Demonstrated ability and experience using MS Office applications (MS Word, Excel, etc.) and Google Suite
  • Adept with technology and willing to expand skill set.
  • Demonstrated professionalism and attention to detail.
  • Comfortable working with individuals in all age groups, including children.
  • Understands their role as an ambassador for the organization, and the need to maintain confidentiality around proprietary business information



Work is primarily in a shared indoor office setting, with the option of a hybrid onsite/remote arrangement. Some travel may be required during the summer season.



Work involves standing, walking, bending, kneeling, reaching, stooping, hearing and communicating effectively. Work may include occasional pushing, pulling, or carrying equipment. Must be able to lift 35 lbs.



Direct supervision is received from the Finance and Business Manager.


This position is currently not accepting applications.

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