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Administrative Assistant II. 

About the Organization Catholic Charities, Diocese of Trenton is a faith inspired non-profit organization, mission-driven, family-friendly, and passionate about services to our communities. We offer a wide variety of exciting career opportunities in the areas of Direct Care, Clinical, Fundraising, Human Resources, IT, Finance, Marketing, and Nursing. When you join us, you can expect a true focus on work-life balance, competitive salaries, comprehensive benefit programs, and an environment that promotes inclusion. Some of our benefits include: generous paid Holidays, Vacation, and Sick time; excellent health & pension plans; and wide array of training and staff development opportunities to earn on-site CEUs. Catholic Charities is an Affirmative Action / Equal Opportunity Employer, fostering a diverse and inclusive environment for staff as well as for people seeking assistance. To learn more about the agency, please visit our website at:

This position may be subject to Executive Order 283, requiring a proof of being up-to-date with COVID-19 vaccination, including any recommended booster. Requests for reasonable accommodation based on medical condition, disability, or sincerely-held religious belief precluding vaccination will be considered and should be made to Human Resources: 609-394-5181.

Req Number CLE-22-00001  
Location BHS - Steinert Ave. (Hamilton, NJ)  
Full-Time/Part-Time Full-Time  
Number of Openings 1  
Category Clerical  

JOB SUMMARY: This position provides administrative work that is of a specialized nature, sometimes performed without procedures to guide actions.


  1. Schedules and organizes complex activities such as meetings, travel, and departmental activities
  2. Acts as a project manager for special projects, which may include planning and coordinating presentations, disseminating information and organizing events
  3. Acts as liaison with other departments and outside agencies
  4. Assists with the management of the supervisor’s schedule
  5. Answers the phone, greets customers/visitors
  6. Records and documents meetings
  7. Designs and types general correspondence, memos, charts, tables, graphs, etc.
  8. Organizes and prioritizes large volumes of information and calls
  9. May supervise other staff
Position Requirements

KNOWLEDGE/SKILLS/ABILITIES: Extensive knowledge of office administrative procedures. Analytical ability to gather and summarize data for reports, find solutions to various administrative problems and prioritize work. Proficiency in computer skills.


MINIMUM QUALIFICATIONS: AA degree from an accredited college or 4 years of related work experience. One year of supervisory experience, if applicable. Excellent interpersonal skills, project coordination experience and ability to work with all levels of internal management as well as outside clients/vendors. Proficient in word processing, spreadsheets and/or other office applications. Must pass skills test.

PROGRAM REQUIREMENTS: Must be skilled in Excel Intermediate and Medical Billing experience a plus.



Exempt/Non-Exempt Non-Exempt  
Weekly Work Hours 40 hours  
Schedule Mon- Friday 9am-5pm 

This position is currently accepting applications.

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