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Senior Coordinator, Margaret Herrick Library 


The Senior Coordinator works under the general direction of the Library Director performing professional administrative duties for both the Director and the entire library staff in a positive and professional manner, exercising confidentiality and discretion at all times. Working cooperatively with the Library Director, Library Managers, and departments, you will help support the goals and objectives of the Director and the library, often being the first voice that many donors and perspective donors encounter. You are exceedingly well-organized, flexible, patient, and have the ability to interact with staff at all levels.



  • Direct all internal and external calls to the appropriate party promptly and efficiently.
  • Manage the Director’s schedule and online calendars with both internal and outside parties; coordinate arrangements for various Zoom meetings and conferences.
  • Assist with scheduling library tours and maintain tour log.
  • Efficiently manage general correspondence which includes the drafting and proofreading of gift acknowledgements and memorandum.
  • Process general library correspondence that is not specifically addressed to a staff member.
  • Create inventories for small gift donations.
  • Enter and maintain donation records in Axiell Collections (Rosebud).
  • Review, reconcile, and process department invoices for payment. Create and track department expense reports in Airtable. Maintain department budget; assist with fiscal year budget preparation.
  • Record and report quarterly Library stats to department managers.
  • Generate PowerPoint projects for the Director’s various presentations throughout the calendar year.
  • Attend and take minutes for the biweekly Library Managers Direct Reports meeting.
  • Represent the library during monthly sustainability meetings with the Academy’s Sustainability Team.
  • Maintain hardcopy files for acknowledgement letters, Deeds of Gift, and tax documents.
  • Help to coordinate and arrange business-related travel for Director and Library staff.
  • Perform other related duties as assigned.
Position Requirements
  • Bachelor or Associate degree preferred.
  • 2+ years of office, customer service, and administrative experience in a comparable environment. Library or archival experience preferred.
  • Strong knowledge of film history and film-related literature.
  • Excellent verbal and written communication skills with the ability to communicate clearly with the public and proofread with a high degree of accuracy.
  • Must be highly organized, self-motivated, service-oriented, and able to work effectively with administrators, colleagues, and patrons.
  • Meticulous attention to detail with the ability to alphabetize, organize, and accurately refile materials.
  • Ability to carefully handle fragile vintage archival materials.
  • Strong computer skills including Outlook, Word, Excel, PowerPoint, and Airtable as well as the ability to learn special library software systems and procedures. Basic bookkeeping skills preferred.
  • A high level of diplomacy, sound judgment, and discretion to appropriately deal with donors and patrons.
  • Ability to deal with the public in a tactful, pleasant, courteous, and diplomatic manner while maintaining confidential information.


If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case by case basis.



Full-Time/Part-Time Full-Time  
Position Senior Coordinator, Library  
Exempt/Non-Exempt Non-Exempt  
Open Date 1/18/2022  
Location Beverly Hills  
About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.
EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

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