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Specialist, Core Collection 


The Specialist, Core Collection assists with the maintenance of the Biography Files, Production Files and Subject Files collections. You will be responsible for processing materials, updating database records, and performing public service.


This is a full-time position in the Core Collection Reference Files department of the Margaret Herrick Library and reports to the Manager, Biography Files.



  • Maintain the collection of Biography Files clippings and ephemera.
  • Create and update Biography and Production Files database records.
  • Sort and process small gifts and transferred materials.
  • Perform public service as needed.
  • Assist with departmental digitization projects.
  • Assist with processing press kits and Academy Award documents.
  • Mark and clip online and hard copy publications.
  • Complete other departmental tasks as assigned.
Position Requirements
  • 5+ years of experience in an archive or library.
  • Ability to alphabetize, organize, and accurately file materials.
  • Ability to handle fragile materials and conduct extensive research.
  • Knowledge of film history and the film industry.
  • Experience entering detailed metadata.
  • A pleasant personality with the desire to interact effectively with colleagues and the public.
  • Ability to work on multiple projects simultaneously while remaining organized and detail oriented.
  • Must be self-motivated with the ability to take direction and work independently.
  • Strong proficiency in Microsoft Office with the ability to work on a computer for long periods of time.
  • Ability to lift and retrieve boxes up to 40 pounds from high shelving units.


If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case by case basis.



Full-Time/Part-Time -unspecified-  
Position Specialist, Core Collection  
Exempt/Non-Exempt Non-Exempt  
Open Date 1/14/2022  
Location Beverly Hills  
About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.
EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

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