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Title

Accounting Clerk: Accounts Payable 

About the Organization As a research and action organization, Center for Policing Equity (CPE) produces analyses identifying and reducing the causes of racial disparities in public safety. Using data-driven approaches to social justice, we use science to create levers for social, cultural, and policy change.



We are research scientists, race and equity experts, data virtuosos, and community trainers. We use data to build a more fair and just system. We partner with law enforcement and communities. Our aim is to bridge the divide of communication, generational mistrust, and suffering. But most of all, we are the path that science can forge towards public safety, community trust, and racial equity.


 
Location Remote  
Close Date  
Full-Time/Part-Time Full-Time  
Description

Accounting Clerk: Accounts Payable

Location: Remote

Position Description:

Performs various clerical and routine accounting tasks, including posting entries, verifying and reconciling input to financial reporting system output, processing payments, and/or assisting in the preparation of billings and other financial reports. Responds to inquiries and contacts other departments and/or vendors to resolve a variety of problems. Assists in the performance of various clerical duties. Specializes in accounts payable and corporate credit card administration.

Duties & Responsibilities:

Accounts Payable

  • Manages accounts payable using accounting software and other programs
  • Handles accounts payable for separate entities and vendors
  • Analyzes workflow processes
  • Established and maintains relationships with new and existing vendors
  • Ensures bills are paid in a timely and accurate manner while adhering to departmental procedures
  • Processes due invoices for payments
  • Compares purchase orders, prices, terms of payment, and other charges
  • Processes transactions and performs general accounting duties as needed

Credit Card Administration

  • Manage the organization’s corporate purchasing card program such as the issuance, renewal, and modification; cancellation, records retention, and distribution lists; compliance issues and customer service (credit limit increases, policy interpretation, exception transaction processing, etc.).
  • Responsible for carrying out a thorough review of employee corporate and purchasing card transactions, analyzing spending trends, and consulting with employees on transactions to generate a detailed report on spending patterns and policy exceptions.
  • Responsible for identifying violations to the corporate Travel & Expenses Policy.
  • Responsible for the daily liaison with credit card companies regarding accounts and product updates.
  • Responsible for the provision of cardholder training, including quarterly presentations, and assisting with developing training aids.
  • Render support to cardholders, data and technology department, human resources, and credit card administrators, and other groups to assist them with questions and concerns relating to corporate and purchasing card transactions and policies.
  • Collaborate with relevant teams in performing corporate account reconciliation administration (monthly reconciliation, the addition of new users, etc.).
  • Responsible for carrying out random transaction audits to ensure policy compliance.

General Accounting

  • Prepares, verifies, and posts financial transactions, such as funds received and disbursed, and totals account to ledgers and databases.
  • Process journal entries and reconcile bank statements in comparison to the general ledger.
  • Prepares purchasing, travel, personnel, or related documents.
  • Reconciles various expenditure reports to source documents; reconciles entries and internal ledgers to financial reporting system reports; distributes and files financial documents and reports.
  • Sorts documents; codes, logs, reviews for accuracy; matches supporting invoices to procurement documents; and verifies invoices for payment.
  • Researches processing problems, contacts departments and vendors to resolve problems and expedite payment, and responds to inquiries by telephone or in writing; refers complex problems to the appropriate person for a solution.
  • Handles cash and cash-related transactions, issues receipts, records, and types money lists, and balances cash funds; enters cash transactions in ledgers and reconciles cash reports; prepares bank deposits.
  • Assists in the preparation of financial statements such as billings, budgets, and cost reports.
  • May lead, guide, and train staff/student employees, interns, and/or volunteers performing related work; may participate in the recruitment of volunteers, as appropriate to the area of operation.
  • Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements 

  • High school diploma or general education degree (GED) required
  • 1-3 years of clerical accounting experience or an equivalent combination of education, training, and experience
  • Proficient with Quickbooks Online
  • Effective verbal and written communication skills

Knowledge, Skills & Abilities

  • Ability to perform simple accounting procedures.
  • Knowledge of cash management principles and/or procedures.
  • Basic data entry and/or word processing skills.
  • Records maintenance skills.
  • Knowledge of payroll policies and procedures.
  • Ability to analyze and solve problems.
  • Ability to read, sort, check, count, and verify numbers.
  • Ability to prepare routine administrative paperwork.
  • Account balancing skills.
  • Ability to use an automated accounting system.
  • Ability to prepare financial reports.
  • Knowledge of accounts payable procedures and practices.

Application Guidelines:

Please submit your resume and a cover letter explaining your interest in the position and what you would bring to CPE. Open until filled.

 
EOE Statement The Center for Policing Equity strives to build a diverse team that is inclusive of multiple perspectives and welcoming for people of all backgrounds. Women and members of underrepresented communities are especially encouraged to apply.  

This position is currently accepting applications.

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