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Associate Events Specialist 

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  

In this role, you will:

  • Support the Event Manager with executing the yearly Events Calendar (corporate events, trade shows, etc.)
  • Manage regional events (partnership/liaison between sales, luminaries, Marcom, digital, registration, materials, etc.)
  • Utilize Rep Events Process/Flow Outline as a guide
  • Develop and work within the event budget
  • Assist with managing regional trade shows
  • Ensure the events calendars and program budgets are up to date
  • Event materials and inventory - coordinate with admin the ordering and shipping of literature, materials/supplies (table drapes, banner stands, goggles, etc.), and follow-up to have items returned in a timely fashion post-event.
  • Work with vendors, e.g., hotel, AV, DMC, etc. to ensure optimal, timely, and cost-effective event support
  • Provide general administrative assistance including hotel reservations, restaurant reservations, invoicing, and inventory management
  • Help reconcile monthly credit card statement charges and receipts
  • Follow up with sales team to ensure leads are returned, processed, and distributed in a timely manner (work with digital/sales ops to ensure uploaded into Salesforce)
  • Generate post-event surveys. Generate reports and dashboards to monitor and analyze events as required
  • Provide analysis and recommendations for continuous improvement regarding event marketing and lead generation/management



Position Requirements



Essential Requirements:

  • Enthusiastic professional with a passion for organizing and event management
  • Meticulous attention to deadlines and details
  • Strong organizational and planning skills, with keen attention to details
  • Detail-oriented with attention to deadlines, excellent follow-up, budgeting, and time management skills
  • Ability to handle multiple complex projects simultaneously under pressure to meet tight deadlines
  • Ability to execute against both short term deliverables and long-term strategic initiatives
  • Proactive self-starter that is creative and flexible with a can-do attitude
  • Strong team player with the ability to develop effective working relationships across the organization
  • Ability to build good relationships with both internal employees and external customers
  • Ability to lead and drive planning meetings with a diverse team of stakeholders
  • Excellent written and verbal communication skills


Proficiency with:

  • Google Suite (Google Drive, Google Doc, Sheets, Slides, etc.)
  • Microsoft Office Suite (PowerPoint, Word, Excel, etc.)
  • Zoom, Web conferencing
  • Asana, Pardot, and Salesforce
  • Knowledge of social media, Canva, and Adobe
  • Ability to travel up to 25%
  • Must occasionally lift and move up to 40 lbs.
  • 2-5 years of relevant work experience - coordination of meetings, events, trade shows
  • Successful track record in previous positions
  • BA/BS in Business, Marketing, or related field


Ideal (nice to have):

  • Passion for the aesthetics industry
  • Experience working in the medical device or aesthetic industry
  • Experience working in the events industry
  • Good project management skills
  • Sound understanding of the principles of marketing
  • Strong verbal and written skills
  • Attention to detail.
  • Min of 5 years of admin support in a Marketing department.



Full-Time/Part-Time Full-Time  
Position Associate Events Specialist  
Location Palo Alto (HQ)  
About the Organization SCITON is an industry leader and manufacturer of medical aesthetic lasers and light source technologies. With a vision to improve people's lives, our top-tier devices are built to order with integrity by pioneering, customer-focused, and results-driven individuals.

At the heart of it, innovation is a fundamental cornerstone of our culture. We strongly believe that new ideas can come from anyone, anywhere, at any time and embrace an open-door culture that welcomes and fosters individuals who are creative, driven, passionate, and willing to take the lead with us. Join us for an opportunity to grow and make an impact.

Life at Sciton:

At Sciton, people matter. We are more than a company; we are a family, which is why we give all our employees:

• The support, recognition, and room to grow their careers within Sciton.

• Empowerment to develop their creative genius and encouragement to be lifelong learners.

• Incentives for creativity and innovation across the organization.

What Sciton offers you:

• Competitive health benefits

• Retirement

• 401(k)Employer Match

• Time off

• Professional Development

• Stock Options

• Employee Referral Bonus


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