Share Email Opening Title Executive Assistant to the EVP/Chief Experience Officer  Description At Allegacy, there’s a common thread that runs through all of us. It’s our commitment to doing right and our promise to members to always do the right thing for their wellbeing. Every employee in our organization is accountable to living out our brand in meaningful ways as our promise motivates our beliefs, our behaviors, and the benefits we share together. In order to achieve this state of success, this position will support the EVP/Chief Experience Officer. This position assures that the administrative duties of the EVP/Chief Experience Officer are handled proficiently.   Nature and Scope This position reports to the EVP/Chief Experience Officer. This is a high-volume, ever changing environment. The individual interacts daily with the EVP/Chief Experience Officer and her direct reports. External relationships include members, vendors, credit union employees, and community partners. It provides as needed daily assistance to Technology, Human Resources, Learning and Performance, and Service and Support departments. Tight deadlines and major decisions control the delegation and workload on a daily basis. Specific Accountabilities Supports the EVP/Chief Experience Officer with administrative functions Assists with highly confidential personnel matters Creates and maintains various reports on a weekly, monthly, quarterly and annual basis Calendar management including scheduling of on-site/off-site meetings and conference calls Arrange and coordinate travel reservations for EVP/Chief Experience Officer and direct reports Supports the EVP/Chief Experience Officer with monthly reports to the Board of Directors Supports the President’s Executive Assistant in creation of the monthly packet for the Board of Director’s meetings Provides back up support to Executive Assistant team as needed Supports various departments with reports and graphs as needed Create, edit, and proofread documents and correspondence Creates check requests and expense reports Takes minutes for various meetings on a bi-weekly or monthly schedule Assists with compiling annual budget for EVP/Chief Experience Officer and direct reports Arrange and coordinate meetings and events as needed Provide administrative support on a limited basis to Program Manager, AIG, as needed Work with external community boards   Position Requirements Knowledge, Skills and Abilities Willingly handles/responds to routine requests Capacity and willingness to work over time Ability to maintain a high degree of confidential information Ability to multi-task and prioritize daily workload Ability to work in a fast-paced environment and adapt to changing deadlines and priorities Outstanding written and verbal communication skills Detail oriented with superior organizational skills Technically proficient in Windows OS, Outlook, Word, Excel, and PowerPoint Ability to be a team player Ability to conduct business in a professional manner, exercising personal discretion and independent judgment   Education and Experience Associate’s Degree or work experience equivalent 3+ years of experience providing administrative support to senior management level positions strongly preferred Our workforce is required to be fully vaccinated for Covid-19, with only very limited exemptions for legally recognized medical reasons or sincerely held religious beliefs.   Full-Time/Part-Time Full-Time   Close Date   Exempt/Non-Exempt Non-Exempt   Location 023 - Allegacy - Headquarters/Westbrook   About the Organization Do you get a thrill out of helping people realize their dreams? Do you believe that strong, personal relationships are critical to financial success? Do you want to work for an organization that has its community's best interests at heart? We do, too. That's why we work for Allegacy. Here, you'll find a challenging, rewarding career in one of the most unique entities of the financial industry. Allegacy Federal Credit Union is a place where inclusion and camaraderie thrive, and where everyone is united in their commitment to serving our members.   EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.   Pay Grade 8  This position is currently not accepting applications. 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