Love animals? Want to make a positive impact on the planet? Come join Woodland Park Zoo as a Purchasing & Distribution Supervisor. We have one, full time, benefitted position open.
Application Priority Date: January 3, 2022
This position will supervise the operational and fiscal activities of purchasing, distribution, commissary/food prep, and warehouse duties for the zoo. This includes obtaining the best value for the dollar in goods and services consistent with legal and best purchase practices.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Oversee the daily operations of the Commissary, including preparation and delivery of animal diets.
- Oversee distribution center and purchasing operations, including protecting inventory and satisfying internal zoo customers.
- Work with the department manager to plan and develop systems and procedures to improve quality and efficiency of the operation.
- Review completion process for large single purchases and recurring purchases to establish vendors of record.
- Work with the department manager on vendor selection and research for items purchased for the zoo, in accordance with our sustainable purchasing practices and diversity and inclusion guidelines.
- Provide quality customer service to internal and external customers. Establish and maintain effective vendor relationships.
- Assist other departments with product/service definition, pricing, sourcing, follow-up, and defining acquisition cost.
- Maintain systems and procedures for product/service definition, pricing, sourcing, receiving, storing, preparing, and distributing animal food and supplies.
- Coordinate bidding process to ascertain accuracy, proper accounting, and conformity with bid/quote.
- Track incoming orders and communicate status updates to internal stakeholders.
- Oversee Commissary budget and coding of receipts.
- Supervise and maintain purchasing and inventory database.
- Supervise and maintain inventory of the warehouse and commissary including counts, min/max, and ROP/ROQ.
- Compile inventory reports, recording the quantity, type, and value of on-hand materials, equipment, and stock.
- Track pending maintenance and improvement work requests for commissary and warehouse, authorizing and prioritizing these requests.
- Represent purchasing and distribution in meetings.
- Carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws.
- Assist with interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance, rewarding and disciplining employees; and address complaints and resolve problems.
- Perform other duties as assigned.
QUALIFICATIONS
- Associate’s Degree (A.A.) from an accredited college and four (4) or more years’ related experience and/or training; or an equivalent combination of education, training, and experience.
- Knowledge of purchasing best practices, inventory management, and budgeting techniques.
- Experience with personnel management and the ability to handle sensitive or difficult employee relations issues.
- Strong interpersonal skills with the ability to communicate well with external suppliers and internal customers.
- Ability to review quotations and prepare and analyze spreadsheets. Ability to check the accuracy of budget calculations and formulas. Knowledge of budgeting techniques.
- Knowledge of ethical and legal purchasing practices.
- Ability to work effectively within diverse teams and environments and encourage the contribution of all participants.
- Ability to initiate action based on direction and follow through on delegated work.
- Ability to evaluate problems and to effectively solve them in a timely manner.
- Ability to delegate, work with others, and coach employees to develop their full potential.
- Regularly meet with employees to review their development progress and express confidence in their abilities to be successful. Engage in open and honest communication.
- Demonstrated computer skills including proficiency working with databases, and Microsoft Office products, particularly Word, Excel, Outlook, PowerPoint, and Teams.
- Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
- Ability to respond to complaints from staff, visitors, or regulatory agencies.
- Ability to maintain the Commissary operations in accordance with USDA and AZA requirements.
- Ability to effectively present information to senior leadership, public groups, professional groups, and/or the board of directors.
- Valid Washington State Driver’s License.
- TB test done annually.
PREFERRED SKILLS
- Experience overseeing an animal diet or food service operation.
- Membership in the AZA at a professional level.
- Membership/participation in local/national purchasing organizations.
- Experience with Access or similar database.
PHYSICAL DEMANDS
- This position may be required to lift and/or move up to 35lbs.
- Reasonable accommodations may be made to perform essential functions.
WORK ENVIRONMENT
While performing the duties of this job, the employee is exposed to a typical office environment and/or outdoor weather conditions. The employee is occasionally in direct contact with exotic animals. The employee is exposed to work near moving mechanical parts; work in high, precarious places; exposure to fumes or airborne particles; toxic or caustic chemicals; and risk of electrical shock and vibration. The noise level in the work environment varies.
Pay: $70,000/annually plus benefits
Employment Requirements: Applicants must be at least 18 years old and have a valid WA driver's license with a safe driving history. A criminal background check, driving record review, pre-employment physical, and pre-employment tuberculosis test will be required of the selected applicant.
COVID-19 Vaccination
- As of November 24, 2021, employees working on or accessing zoo grounds are required to be fully vaccinated against COVID-19. If hired, you will be required to submit proof of vaccination by your first day of employment.
- People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine.
- Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
Application Directions: Applications are accepted online through our Jobs Page at zoo.org/jobs; no other forms of application will be accepted. Cover letter and resume are required.
Woodland Park Zoo is an equal opportunity employer, dedicated to a policy of non-discrimination in application and employment for any reason, including race, color, religion, sex, sexual orientation, gender identity/expression, national origin, age, disability or medical status including genetic information, and/or veteran’s status.
Woodland Park Zoo is committed to providing access and reasonable accommodation in all of its services. If you need accommodation in the application or interview process, please contact our recruiting team at careers@zoo.org.
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