The HRIS Analyst plays a key role in the development, implementation and maintenance of Human Resources Information System (HRIS) systems allied with the collection, retrieval, accessibility and usage of employee information for Human Resources (HR) department planning and strategic activities. Identify areas of opportunity to improve existing HRIS processes, functionality and workflow, with a goal to maximize technological capabilities to improve data validity and efficiency. The Analyst is responsible for custom reports, data entry, quality assurance and validation for payroll and benefit processes. Establishes and maintains security and integrity controls.
- Coordinates and maintains employee information in the HRIS data base system and manual filing systems with adherence and compliance with internal controls.
- Responsible for the analytical report building processes and validation of data on a bi-weekly schedule as outlined in the payroll schedule.
- Must maintain confidentiality for all payroll and compensation information for corporation employees.
- Primary liaison to the Finance department for timely and accurate processing of all employee transactions such as transfers, pay changes, promotions, demotions, new positions and involuntary terminations/resignations.
- Coordinates workflow and procedures between HR and Payroll to ensure timely processing for payroll related issues for the entire corporation.
- Works with Sr. HRIS Analyst to maintain data accuracy for employees in the HRIS, Benefit Administration System, and Recruitment system for human resource or payroll purposes.
- Performs scheduled audits (payroll, 401K, insurance benefits). Work closely and collaboratively with Benefits Administration in ensuring the accuracy of deductions reflect on employee paychecks.
- Develop a regular monthly audit schedule to review the integrity of data in the HRIS system and other related HR systems. Serve as the primary liaison for annual data testing and auditing for HR team and other compliance requirements.
- Ensures new positions approved for advertisement have accurate job codes, dept codes, cost centers as related to HRIS mapping tool for analytical accounting purposes.
- Updates the staffing plan and works with department managers and the Position Control Team to complete weekly data maintenance for FTE and budget tracking purposes.
- Handle all requests and correspondence from external HR vendors, state and federal agencies. Respond to all unemployment insurance claims and complete any verifications related to compensation in a timely manner.
- Supports the HR team in all functions of the department as needed or requested. Serves as a backup for Compensation and Benefits.
- Must possess strong customer service skills to meet and discuss payroll/compensation issues for all levels of the organization. Service recovery and ability to document for compensation audit purposes is required for this position to meet customer service demands.
- Assist HR Recruitment with recruitment processes, job description creation, requisition data entry and follow-up with candidates seeking employment with TCRHCC.
- Works with HR personnel to complete file maintenance processes per the Joint Commission standards.
- Prepare personnel action forms, offer letters and contracts (as applicable) for new hires, transfers and contractors.
- Ensure PPE is always worn while on duty including but not limited to, face mask, gloves, gown, isolation gown, NIOSH-approved N95 filtering facepiece respirator or higher, if available), and eye or face shield.
- Complete all donning and doffing tasks in a safe acceptable method and discard of used PPE accordingly. (See CDC website for most current updates).
- Complete task training for all routine cleaning and decontamination processes for all surfaces contaminated by a communicable disease to ensure a high level of patient, visitor, employee and external customer satisfaction
- Perform any other duties as assigned by management.
MENTAL AND PHYSICAL EFFORT
The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Incumbent must be able to stand for long periods of time. Must be able to frequently sit, walk, bend, kneel, crouch, twist, maintain balance, and reach frequently. Must be able to drive and climb occasionally but not daily. Incumbent must be able to lift up to 25 pounds. Must also be able to push/pull up to 50 pounds. Incumbent must have the ability for far, near, and color vision. Must also have the ability for depth perception and seeing details. Incumbent must be able to hear normal speech, overhead pages, and use the telephone. They must have the ability use hands in manipulating simple/firm grasping, fine objects and use of keyboards. May be exposed to infectious disease and loud noises. May be exposed frequently to infectious diseases and loud noises. Occasionally may be exposed to chemical agents; dust, fumes, gases; extremes in temperature or humidity, hazardous or moving equipment, and unprotected heights. Must be able to accept flexible schedule to meet unit needs.
Must be able to prioritize and use good judgment; coordinates a variety of issues with intermittent interruption and may be high stress in dealing with multiple efforts and different personalities. Must be able to cope with high levels of stress, make decisions under high pressure, cope with anger/fear/hostility of others in a calm way, concentrate, handle a high degree of flexibility, handle multiple priorities in stressful situation, work alone, demonstrate high degree of patience, adapt to shift work, and, work in areas that are close and crowded.