Share Email Opening Title Patient Coordinator Supervisor  EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   Description Job Summary: Directly responsible for secretarial department staff. Assist the secretarial department in managing daily department operations. The secretarial department supervisor maintains department’s productivity and goals. The secretarial department supervisor formulates department policies, plan and implements procedures and systems to maximize operating the department to efficiency. The position also requires you to monitor staff performance, set employee goals, hire and train new staff, determine staffing requirements, delegate work duties to staff and organize productive meeting time. Essential Job Functions: Supervises and addresses all staff training needs for the secretarial department Responsible for communicating to Office Manager all staffing and training needs Responsible for hiring staff for the department using the secretarial department job description as a tool in the hiring process Follow the guidelines given from SBCM as a tool in the hiring process Responsible for communicating all recommendations, issues and solutions to the office manager in order to keep the lines of communication open and effectively to better the practice Directly responsible for approving time cards for payroll promptly in effort to get the payroll out on time Directly responsible for approving PTO for the secretarial department while keeping close attention to the coverage needs of the department Monitoring time and attendance of the secretarial department to ensure all staff is using time appropriately Responsible for meeting with staff regularly in efforts to keep everyone up-to-date on office policies and procedures responsible for creating the monthly secretarial calendar Possess the appropriate knowledge of computer software programs in order to help staff as needed Trouble shoot all computer issues and determine if IT needs to be contacted Accommodates request from staff and physicians for appointments needed Reviews all electronic messages and handles appropriately and timely Review all email messages and handles appropriately and timely Monitors and helps with all other secretarial duties, including but limited to answering calls, scheduling appointments, faxing, paging physicians, consult for outside physicians, mail, etc. Ensure HIPAA guidelines are followed at all times.   Category Business Support   Exempt/Non-Exempt Non-Exempt   Location Cardiology- NSC East Setauket   Full-Time/Part-Time Full-Time   Position Requirements Qualifications: High School Diploma Strong Decision making skills Exceptional problem solving capabilities Able to delegate tasks and responsibility to appropriate staff Excellent communication skills Ability to motivate and coach staff Computer and/or EMR experience   In accordance with the New York State Department of Health (DOH) order that all hospitals and nursing homes “continuously require all covered personnel to be fully vaccinated against COVID-19.”  Upon receipt of a conditional job offer, candidates who are not already vaccinated must obtain the first dose of the vaccine within three (3) calendar days of job offer and must obtain any subsequent doses in accordance with the vaccine protocol. The order allows for limited medical exemptions with reasonable accommodations, consistent with applicable law.??????? Physical Demands: May spend a great deal of their professional day walking, standing, moving and manipulating equipment, as well as lifting and moving objects, equipment and supplies. It is reasonable to anticipate lifting 20-25 pounds in any given day. Bending or twisting of the body may also be a frequent occurrence. Must be able to sit for long periods of time, and must have manual dexterity to work computer systems and keyboard.   Shift Days   Tags   Salary Range Salary commensurate with experience   Position Secretarial Supervisor   Open Date 11/24/2021   This position is currently not accepting applications. 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