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Title

Payables and Procurement Specialist 

Description

Trump Winery is hiring a Payables and Procurement Specialist to join our accounting team. The individual in this role will be responsible for maintaining financial records and general ledgers, perform basic bookkeeping, manage the accounts payable program, facilitate purchases, negotiate pricing with vendors, and support the accounting team with other duties as needed. If you're detailed oriented, highly organized and looking to further your career in an environment that strives for excellence, apply today!

Position: Payables and Procurement Specialist

Location: Trump Winery, 20 minutes south of Downtown Charlottesville

Wage: $40,000/year to $50,000/year DOE

Schedule: Monday through Friday, general office hours

Benefits: Affordable medical, dental, and vision insurance, PTO (paid vacation, sick days, and holidays), 401k eligibility after one year with company match up to 6%, generous employee discount, travel discounts at Trump Hotels, educational opportunities, paid volunteer days, and more.

Essential Duties:

  • Process accounts payables; ensure accurate and timely bill payments with weekly check run
  • Verify supplies and services are received as expected before entering invoice for payment; obtaining approval from department managers as needed
  • Place supply orders for company on a weekly basis by monitoring the departments weekly/ monthly inventory counts and point of sale system
  • Ensure the inventory counts are done timely; update the merchandise and supply items as needed
  • Place purchase orders for department managers; using most cost competitive vendor available
  • Establish and maintain relationships with new and existing vendors
  • Negotiate pricing with vendors, taking discounts when available
  • Prepare and submit credit applications for new vendors
  • Request W-9 forms; maintain vendor setup
  • Collect certificates of insurance for vendors; auditing periodically to ensure current certificates are on file
  • Collect ST-10 or ST-18 for all tax exempt vendors
  • Manage General Manager's monthly expense report; collecting all receipts and processing for timely reimbursement
  • Record sales and excise tax payments into accounting software on a weekly basis
  • Maintain and track any intercompany transactions
  • Monitor vendor portals for e-invoices on a regular basis
  • Review vendor statements timely to ensure invoices are paid promptly
  • Maintain digital and physical accounting records and ensure all transactions are well-documented; digital filing as needed
  • Preservation of company and employee confidentiality
  • All other projects and tasks that may be assigned from time to time
  • Assist General Manager or other department managers when requested
  • Provide accounting and administration support to Trump Vineyard Estates and Trump Virginia Acquisitions dba Albemarle Estate

Requirements:

  • Bachelor's degree in accounting or business administration or equivalent work experience
  • 3+ years in accounts payable and/or purchasing experience preferred
  • Strong math skills required
  • Proficiency in Microsoft Suite (Word, Excel) and QuickBooks
  • Must possess strong problem solving skills, ability to consistently 'think outside the box'
  • Highly detail oriented and strong organizational skills
  • Ability to manage and prioritize between multiple tasks

See why we've been named 'one of the best places to work in Charlottesville'. We offer:

  • Competitive pay
  • 80% company paid medical premium with only a $1,000 deductible
  • 80% company paid dental premium
  • 80% company paid vision premium
  • Vacation, sick, and holiday pay
  • 401k with company match up to 6%
  • Generous discounts on wine, merchandise, and hotels
  • Wine training opportunities
  • Two paid team volunteer days per year

Trump Winery is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, age, protected veteran status, or other categories protected by federal, state, and local law.

Trump Winery participates in the E-Verify Program (Identity and Employment Eligibility Verification) and uses E-Verify to confirm work authorization. Candidates must be eligible to work in the United States.

Este Empleador participa en E-Verify (Verificación de Documentos de Identidad y Elegibilidad de Empleo).

 

This position is currently accepting applications.

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