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Title

Lead Legal Secretary 

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
 
Description

SUMMARY:

Under limited supervision, responsible for confidential and complex administrative support duties for the County & Prosecuting Attorney’s Office (TCPA) and exercises technical and functional supervision of Legal Secretaries and administrative staff. Performs paraprofessional work and provides information and assistance to the county Attorney, including a variety of legal secretarial and administrative functions to support the activities of the Deputy County Attorneys, staff, and the general public.

 

PRIMARY DUTIES AND RESPONSIBILITIES:

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

 

  • Manages Office administrative operations; performs routine bookkeeping and payroll functions, and maintains Office budgets and expenditures. May assist in the preparation of annual operating budget; collect and organize budget information from staff; monitor assigned budget line items; and provide status reports are requested.
  • Provides a wide range of paraprofessional secretarial support for attorneys; performs confidential and complex administrative duties to support the County Attorney in compliance with County and TCPA policies.
  • Explains nature of County & Prosecuting Attorney’s Office programs, procedures and services to clients.
  • Reviews and processes legal documents and tracks the disposition of each; prepares and processes involuntary commitment documents, and manages schedules for proceedings, hearing and pleadings.
  • Monitors technical and legal documents for accuracy, completeness, and ensures compliance with Federal, State and County policies and practices.
  • Schedules and coordinates technical court calendars for the Office, including hearings, trials, and legal filings.
  • Assists TCPA attorney's preparations for trials and hearings; prepares and delivers legal documents. Schedules interviews, trials, hearings, meetings and attorney's calendar items and notifies clients as directed.
  • Files legal papers with courts, and processes court papers according to court procedures, TCPA standards, and attorney instructions; notarizes legal documents as required.
  • Composes and creates letters, memoranda, and legal documents from general direction, standard formats, copy, rough draft and dictation; prepares and edits confidential and sensitive legal documents, and maintains confidentiality.
  • Types and proofreads legal documents; reviews, sorts, and distributes mail; maintains attorney calendars; answers phones and accommodates walk-in clients; manages travel arrangements; coordinates and monitors assigned projects.
  • Checks local and state databases, and collects and distributes related information; updates and verifies the accuracy of TCPA data base.
  • Collects and compiles financial and administrative information and generates reports.
  • Receives and sends information to and from other criminal justice agencies and jurisdictions.
  • Provides information and assistance within the scope of designated authority.
  • Serves as a lead worker to subordinate staff; trains, organizes, and oversees the activities of support staff. May assist in the hiring and evaluating of assigned clerical staff; assign task and projects; and implement discipline guidelines as necessary and under guidance of the County Attorney.
  • Maintains Department website by updating content and related forms reqularly.
  • Supports the relationship between the Teton County staff and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and County staff; maintains confidentiality of work-related issues and County information; performs other duties as required or assigned.
 
Position Requirements

MINIMUM QUALIFICATIONS:

 

Education and Experience:

  • High School diploma or GED equivalent; AND four years of experience in a legal office with promotion at the discretion of the County Attorney; OR equivalent combination of education, training, and experience.

 

Required Licenses and Certifications:

  • Certificate as Notary Public from the Wyoming Secretary of State is required.

 

Required Knowledge of:

  • Principles of legal office administration.
  • County policies and procedures, and pertinent federal and state laws, regulations, and procedures.
  • TCPA policies and procedures for area of assignment.
  • Principles of record keeping, case files, and records management.
  • Principles and protocols for the management of official documents and court records.
  • Legal system and law enforcement agency procedures and terminology.
  • Standard and specialized computer software applications.
  • Safe work practices and security precautions in a sensitive public environment.

 

Required Skills in:

  • Preparing and maintaining accurate records and generating reports.
  • Managing and scheduling complex legal calendars.
  • Creating legal, professional, and technical correspondence.
  • Reading legal documents and extracting relevant information.
  • Working independently and as a team member, maintaining composure and confidentiality, and working effectively in a high-pressure environment with changing priorities.
  • Writing legal documents, reports, and correspondence from brief instructions.
  • Responding to inquiries and providing information on departmental services, programs, policies, and procedures.
  • Accurately processing legal documents, and maintaining departmental records, files, and documentation.
  • Establishing and maintaining effective working relationships with other staff, law enforcement and criminal justice agencies, and the general public.
  • Communicating effectively verbally and in writing.

 

Physical Demands/Work Environment:

  • Work is performed in a standard office environment.
  • Expected to be present during office hours of 8:00 am to 5:00 pm.
 
Full-Time/Part-Time Full-Time  
Shift Days  
Hiring Range $23.62 - $24.82  
Application Deadline December 13, 2021  
For more info - Follow link to brochure  
Close Date 12/13/2021  

This position is currently not accepting applications.

To search for an open position, please go to http://TetonCounty.appone.com



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