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Title

Accounting Clerk 

Description

Goal:

  • To ensure the timely and accurate processing of all Museum invoices.
  • To maintain reconciliations and detailed backup for Prepaid and other non-expense payments.

Responsibilities:

  • Process vendor invoices
  • Match to Purchase Orders (if applicable), vendor statements, travel reports or other documentation;
  • Verify that proper authorization is evidenced prior to payment;
  • Check GL account numbers, assign vendor numbers and batch invoices for approval;
  • Note payment due dates, invoice discounts, 1099 status or other invoice details;
  • Schedule payments in accordance with Museum policy;
  • Key approved invoice batches into the computer system, and verify batch and audit totals;
  • Print checks
  • Resolve accounts payable problems with vendors and other departments.
  • Review and reconcile monthly account statements.
  • Maintain records of 1099 payments and prepare annual 1099s each January.
  • Provide vendors with tax exemption forms and credit references, as appropriate.
  • Assemble monthly sales tax return.
  • Maintain spreadsheet reconciliations of select special accounts
  • Assist with annual audit of Accounts Payable and associated General Ledger accounts.
  • Special projects, other duties as assigned.
 
Position Requirements
  • Associates degree, or equivalent accounting experience
  • Requires superior organizational skills, high degree of attention to detail, data entry accuracy, and good communication skills.
  • Experience with accounting software and excellent Excel skills required.
  • Familiarity with MS Word preferred.
 
Full-Time/Part-Time Full-Time  
EOE Statement Mystic Seaport Museum, Inc. is an equal opportunity employer. The Civil Rights Act of 1964 and state and federal laws prohibit discrimination on the basis of race, color, religion, sex, or national origin. In addition, state and federal laws prohibit discrimination on the basis of race, color, national origin, gender, Veteran's status, age (40 years and over), physical or mental disability, religious affiliation or other protected status. It is our policy to comply fully with these laws and information requested on this application will not be used for any purpose prohibited by law.  
About the Organization Mystic Seaport Museum is the nation's leading maritime museum. Founded in 1929 to gather and preserve the rapidly disappearing artifacts of America's seafaring past, the Museum has grown to become a national center for research and education with the mission to 'inspire an enduring connection to the American maritime experience.'

The Museum's grounds cover 19 acres on the Mystic River in Mystic, CT and include a recreated New England coastal village, a working shipyard, formal exhibit halls, and state-of-the-art artifact storage facilities. The Museum is home to more than 500 historic watercraft, including four National Historic Landmark vessels, most notably the 1841 whaleship Charles W. Morgan, America's oldest commercial ship still in existence.  

This position is currently not accepting applications.

To search for an open position, please go to http://MysticSeaportMuseumInc.appone.com



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