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Executive Administrative Assistant 

Location Corporate Headquarters  
Full-Time/Part-Time Full-Time  
Salary Range Based on experience  
Shift Days  
Scheduled Days Mon - Fri 

Scheduled Hours Day shift 


Job Summary:

Provide assistance to the CEO and the executive management team, including all administrative duties, board
activities, presentations, travel and special event planning.



  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate a high level of customer/client service
  • Manage multiple C-Level Executive’s calendar activity, including sorting, prioritizing and scheduling appointments and meetings
  • Show strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with an excellent attention to detail
  • Coordinate both domestic and international travel for various departments to include airfare, hotel, and ground transportation and prepare and distribute detailed travel itineraries; maintain traveler files and profiles
  • Arrange, plan and direct programs, events, or conferences to include securing facilities and catering as well as issuing information or invitations, coordinating speakers and guests, and overseeing event budget
  • Work cooperatively/collaborate with other EAs and administrative assistants
  • Screen incoming calls and correspondence, responding independently when needed
  • Complete expense reports on behalf of executives as needed
  • Order and maintain supplies, building cleanliness with General Help and arrange for equipment maintenance
  • Act as custodian of corporate confidential documents and records, maintaining an up-to-date filing system
  • Maximize office productivity through proficient use of appropriate software applications
  • May be requested to work overtime and weekends, and be reachable by phone and/or email after hours; Travel may be required at the discretion of management
  • Other duties may be assigned



  • This role does not supervise incumbents but requires independent discretions and judgement for area of expertise.


Position Requirements


  • 5+ years of experience as an Executive Administrative Assistant or in other secretarial positions
  • Bachelor’s degree preferred
  • Must have experience supporting a CEO or other high level executives
  • Results-driven personality, and has a sense of urgency with critical tasks
  • Strong customer service experience
  • Self-starter and able to work with limited supervision; solid judgment and decision making ability
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office
  • Experience with managing travel arrangements
  • Exemplary planning and time management skills
  • Able to work under pressure; demonstrate organization skills; ability to manage multiple priorities and changing deadlines and produce high quality results
  • Excellent composition and grammar skills and be able to apply a high degree of accuracy and attention to detail to all tasks
  • Flexible and willing to perform other tasks as assigned
  • Discretion and confidentiality



The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Sitting for extended periods of time
  • Dexterity of hands and fingers to operate a computer keyboard, mouse and to handle other
  • Potential exposure to odors, fumes, airborne particles, hazardous chemicals, and microbiological pathogens
  • Communications/computer components
  • Occasionally lift and/or move up to 25 pounds.


About the Organization Our company offers exciting opportunities for individuals interested in the food safety industry. We welcome individuals who are looking for a dynamic organization that prides itself in its unequivocal excellence in service to its customers and employees.

Our People: We are committed to creating long-term value for our people, supporting their success and satisfaction as our internal customers and team members.

Diversity: We are an Equal Opportunity/Affirmative Action Employer including (but not limited to) Women, Minorities, Protected Veterans, and Individuals with Disabilities.

Benefits: Our company offers an attractive wage and benefit package. Our competitive salary, combined with our insurance and benefits, make us the "logical career choice".

• Progressive 401k Retirement Savings Plan

• Employer Paid Short and Long Term Disability, and Life Insurance

• Group Medical

• Tuition Reimbursement

• Flexible Spending Accounts

• Dental

• Paid Holidays and Time Off

• Many positions which qualify for the company bonus program

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

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