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Title

Executive Administrative Assistant  

Location Museum of Life and Science  
About the Organization The Museum of Life and Science, one of North Carolina’s top family destinations, has been a beloved Durham institution for 75 years. The Museum features 84 acres of exhibits, experiences, and outdoor exploration, including one of the East Coast’s largest butterfly conservatories and a two-story science center. As an accredited zoo, the Museum is home to lemurs, black bears, endangered red wolves, and more than 140 species of live animals, butterflies, and insects. Readers of Durham Magazine, Indy Week, and Carolina Parent have repeatedly named us the top Museum in the Triangle. Charity Navigator rated the Museum, a 501(c3) nonprofit organization, 100 out of 100 — the highest possible score.


Our mission is to create a place of lifelong learning where people of all ages embrace science as a way of knowing about themselves, their community, and their world. The Museum serves our increasingly diverse community with interactive and accessible experiences that build and develop lifelong connections with science, nature, and critical thinking. The Museum partners with NASA, NOAA, the National Science Foundation, Duke University, NC State University, and the University of North Carolina on many research projects and programs.


In addition to an incredible team of co-workers, the Museum provides competitive compensation commensurate with experience, as well as a full array of employee benefits, including a generous 403b retirement plan with employer contributions, health, dental, and vision insurance, flex-spending plans, life insurance, long-term disability insurance, paid vacation and sick leave, nine paid annual holidays, employee appreciation events, and a family membership to the Museum.  
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Exempt  
Description

Position Objective: Advancing the Museum’s mission by acting as the President/CEO’s key partner and by supporting Board of Directors and Executive Leadership Team. The ideal person will be enthusiastic about understanding and implementing the CEO’s vision. Successful candidate will have excellent comprehension skills and will provide executive support with a focus on enthusiastically directing the CEO’s schedule, enabling the executive’s effectiveness and efficiency to continue to evolve the Museum. They will be someone that wants to continue to learn and grow by leading projects that partner with the Executive Leadership Team vision and goals and work together to create, communicate, and implement a comprehensive plan for enactment.

The ideal person will be enthusiastic about understanding and implementing the CEO’s vision. Successful candidate will have excellent comprehension skills and will provide executive support with a focus on enthusiastically directing the CEO’s schedule, enabling the executive’s effectiveness and efficiency to continue to evolve the Museum. They will be someone that wants to continue to learn and grow by leading projects that partner with the Executive Leadership Team vision and goals and work together to create, communicate, and implement a comprehensive plan for enactment.

Responsibilities:

  • Provide time-sensitive support to the President/CEO as needed.
  • Support CEO in creation of presentations, reviewing communications and attention to detail.
  • Maintain CEO’s schedule, identifying critical public events and programs, and prioritizing internal and external meetings.
  • Proactively identify opportunities to improve museum systems and communications and to improve processes.
  • Provide ideas and feedback to improve and impact the culture of the broader Museum
  • Coordinate and act as meeting planner for broader Museum leadership such as attendance at conferences, travel, and correspondence.
  • Coordinate communication, contacts, and collateral material for Museum’s governmental relations efforts.
  • Opportunity for ambitious Assistant to take on project management and gain exposure to various aspects of Museum management.
  • Coordinate activities for and act as a highly-responsive liaison for Board of Directors, including uploading documents to Board webpage, coordinating timely mailing of monthly board packets, meeting locations/connection and refreshments, transcription of minutes, supporting Executive, Development, Finance and Governance Committees and Strategy Team meetings and emailing/mailing of letters/memos from Board chairman and committee chairs as needed.
 
Position Requirements

Required:

  • Associate degree or equivalent experience
  • Demonstrated professionalism, with the ability to work with high level board/government officials
  • Proven office and time management skills
  • Excellent comprehension and listening skills; able to be concise or provide broader context
  • Excellent oral and written skills
  • Superior attention to detail
  • Technology Wiz; standard office software experience, including spreadsheet, presentation, and word- and document- processing software (Microsoft Office, Adobe, etc.)
  • Demonstrated ability to be a self-starter, work independently under pressure
  • Ability to maintain a high degree of confidentiality
  • Able to manage several projects at once as well as multi-phase projects
  • Ability to work occasional evenings and weekends
  • Able to pass background check prior to employment

Desired:

  • BA/BS or advanced degree
  • Non-profit experience and/or Board of Directors interactions
  • Interest in science and science education
  • Appreciation for Museum’s mission and the value of science to the community
 
Shift Days  
Pay Range $39,873 - $41,665 DOE  
EOE Statement The Museum of Life and Science is committed to providing equal employment opportunities to all employees and applicants for employment regardless of race, color, religion, creed, age, national origin or ancestry, ethnicity, sex, sexual orientation, gender identity or expression, disability, military or veteran status, or any other category protected by federal, state, or local law. In addition, we will provide reasonable accommodation for individuals with disabilities to participate in the job application or interview process, perform crucial job functions, and receive other benefits and privileges of employment. As an equal opportunity employer, we value the differences and benefits that a diverse culture brings. Join us!
 
Category Administration  

This position is currently accepting applications.

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