GENERAL STATEMENT OF DUTIES: Performs highly responsible secretarial and accounting tasks, some of which may be confidential in nature; work requires a high degree of judgment, accuracy, and good grammatical skills; provides working direction to lower rated clerical employees; performs related duties as required. May be assigned to work in the County Clerk’s Office and/or may be deputized to perform Clerk functions.
STATEMENT OF TASKS:
Utilizes computers, related software, and other equipment extensively to complete required tasks;
Screens visitors, telephone calls, and other inquiries, personally answering those that do not require the department head or appointed individual’s attention;
Maintains calendar of the department head and other appointed individuals, also sets appointments and hearings;
Prepares documents upon request or, as appropriate, on own initiative;
Designs, implements, and monitors office methods and procedures;
Prepares and maintains paper and electronic files;
Transcribes minutes from meetings in which several speakers participate, using shorthand, speedwriting, or a court reporting transcription device, etc.;
Types letters, memos, agenda, etc. – either transcribed, from handwritten copy or transcription device;
Types technical reports, legal documents, and contracts which may be of a confidential nature – transcribed or from either a handwritten copy or transcription device;
Prepares replies to correspondence from brief dictated notes or on own initiative;
Establishes and maintains sometimes-complex cross-reference files and establishes file categories;
Provides general information about the Friend of the Court and Circuit Court procedures;
Reviews court files, Friend of the Court files, State of Michigan systems, and prepares recommendations to the department head or appointed individual;
Utilizes Pos and software, including work-processing, spreadsheets, and databases;
Prepares department payroll and maintains payroll and personnel records;
Performs accounting functions and prepares statistical and accounting reports;
Prepares requisitions, vouchers, budgets, and other documents and data compilations.
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