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Title

Executive Assistant, Director and President 

Description

The Academy Museum of Motion Pictures furthers the understanding, celebration, and preservation of cinema through inclusive and accessible exhibitions, screenings, programs, initiatives, and collections. Welcoming visitors from Los Angeles and around the world, the Museum works in active partnership with motion picture artists and specialists, scholars, staff, and diverse communities to contextualize and challenge dominant narratives around cinema, inspiring discourse, connection, joy, and discovery.

Reporting to the Director and President of the Academy Museum, the Executive Assistant will provide a full range of high-level services in support of the Museum’s initiatives. This includes project and office management, maximizing the effective operation of the Executive Office with respect to workflow, scheduling, staffing, budget, communications, and events. We are seeking a well-organized, detail-oriented, proactive, resourceful, and efficient individual who can anticipate needs and work cooperatively with all levels of staff and external stakeholders.

You Will:

  • Serve as a trusted advisor to the Director and President of the Academy Museum, handling special projects and ad hoc incoming requests as they arise.
  • Develop internal and executive communications, including executive presentations/decks and messaging guidance, tailoring content and concepts based on audience.
  • Coordinate Town Hall and Department Heads meetings.
  • Manage heavy calendars, interacting internally and externally to coordinate a variety of executive meetings. Attend meetings and manage follow up accordingly.
  • Serve as a liaison to the Executive Office, establishing and maintaining relationships while ensuring confidentiality of sensitive and proprietary information.
  • Create prep documents for meetings of the Director and President.
  • Coordinate travel for the Director and President.
  • Write key letters and other correspondence for the Director and President.
  • Maintain Executive Office files and CRM.
  • Provide support to the Director and President of the Academy Museum at events throughout the year.
  • Other duties and special projects as assigned.

 

 
Position Requirements

You Have:

  • A bachelor's degree required.
  • 7+ years supporting a c-suite executive in the film industry or related.
  • Experience working discreetly and professionally with high level executives, VIPs, membership, and Board of Governors.
  • Project management experience with demonstrated ability to multi-task and adapt to changes in priorities and schedules while working under high pressure of deadlines in a fast-paced environment.
  • Advanced knowledge of Microsoft Office. CRM preferred.
  • Analytical problem-solving capabilities to lead fact-based decisions and solutions.
  • Demonstrated high level maturity and trust in working with all levels while managing confidentiality without exception.
  • Ability to exercise excellent judgment and maintain composure in high-stress situations.
  • A commitment to diversity, equity, accessibility, and inclusion.

 

Other Requirements:

  • If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case-by-case basis.

 

Our Benefits:

  • Comprehensive medical, dental and vision
  • PTO and Sick Time
  • 401(k)

 

@museumLI 

 
Full-Time/Part-Time Full-Time  
Position Executive Assistant, Director and President  
Exempt/Non-Exempt Non-Exempt  
Open Date 11/9/2021  
Location Los Angeles  
About the Organization The Academy is the world's preeminent movie related organization, comprised of 9,000+ accomplished individuals working in cinema. We recognize and uphold excellence in the motion picture arts and sciences, inspire imagination, and connect the world through the medium of motion pictures.











 
EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

This position is currently accepting applications.

Apply Now



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