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Title

Senior Coordinator 

Description

The Senior Coordinator, Member Relations and Awards, will provide administrative support to both the Senior Vice President and Senior Director, with a focus on Awards Rules, Eligibility and Campaign Regulations. Responsibilities include managing calendars in a fast-paced environment, relaying timely and sensitive messages and information, document processing, booking travel as needed, database maintenance, and projects as assigned. You will establish your own relationships Academy-wide to work more collaboratively and strategically with other departments on projects.

Responsibilities:

  • In support of the Senior Vice President and Senior Director, schedule meetings, sessions, calls, make travel arrangements, and manage invoices and expense reimbursements.
  • Provide support to the Senior Director on Campaign Regulations, mailing houses, and other compliance-related matters.
  • Provide administrative support to Producers Branch Executive Committee, and other Branch Executive Committees as needed.
  • Work with the Member Relations team on ticketing and seating, lottery, and check-in for New Member Reception(s), Governors Awards, and Oscars and other duties as assigned during the awards season.
  • Manage RSVPs for committee meetings and other events as assigned.
  • Other duties and special projects as needed.
 
Position Requirements
  • Bachelor’s degree preferred.
  • Prior desk experience working for a high-level executive.
  • Experience in film awards and live events preferred.
  • Ability to work professionally and at time discreetly with high level executives, VIPs, the Board of Governors, Academy members, and the public.
  • Highly professional verbal and written communication with special attention to detail and accuracy.
  • Ability to work cooperatively with other members of the Member Relations and Awards team as well as other Academy departments and outside companies.
  • Proficiency in Microsoft Office Suite applications (Outlook, Word, Excel, and PowerPoint). Experience with relational database a plus. CRM desired.
  • Ability to meet deadlines under pressure and change priorities as needed.
  • Availability to work some nights and weekends as assigned and sometime with short notice.

If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case by case basis.

#LI-DNI

 
Full-Time/Part-Time Full-Time  
Position Senior Coordinator  
Exempt/Non-Exempt Non-Exempt  
Open Date 10/13/2021  
Location Beverly Hills  
About the Organization The Academy is the world's preeminent movie related organization, comprised of 9,000+ accomplished individuals working in cinema. We recognize and uphold excellence in the motion picture arts and sciences, inspire imagination, and connect the world through the medium of motion pictures.











 
EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

This position is currently accepting applications.

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