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Title

Public Health Administrative Assistant 

Description

Job Summary

Provides a variety of administrative support to all programs within the Public Health Department to ensure organized and effective functioning of the department. This position will ensure that the department is meeting all essential organizational deadlines, reports and other requests. Additionally, they will be responsible for coordinating departmental meetings and employee leave schedules, travel requests, purchase requisitions and supply ordering. This position will assist with coordinating the physical therapy and personal training appointment schedules, referrals, and patient check-in. All duties and responsibilities will be performed in accordance with the Yellowhawk Mission and Vision statements.

Essential Job Functions

  1. Greets all patients/visitors/staff in a prompt and pleasant manner. Answers the main department telephone line promptly and in a professional, trauma informed manner. Refers patients/visitors/staff and telephone calls to appropriate individuals.
  2. Assists the Physical Therapy staff and Personal Trainer in maintaining a master appointment schedule for all appointments, checks patients in and directs them how to proceed.
  3. Maintains department employee schedules and coordinates scheduling with the department managers.
  4. Assists the department director in compiling information for department reports such as: health commission, general council, board of trustees and monthly CEO reports.
  5. Maintains, organizes and updates department forms, files, reference materials, and policies as necessary.
  6. Provides support for department meetings, including scheduling space, preparation of meeting materials as requested by meeting facilitator, recording minutes for review of facilitator prior to dissemination of minutes.
  7. Checks electronic timesheets daily for all department members; makes adjustments and prepares them for submission.
  8. Prepares travel advances, expenditure reports, and purchase requisitions for the department. Purchases needed supplies for the department and its programs.
  9. Tracks and organizes grants and other data required by the department and prepares reports in partnership with the department managers.
  10. Provides departmental orientation for new hires, under the guidance of the department managers and the director.
  11. Other duties as assigned.
 
Position Requirements

Minimum Qualifications

  1. Associate’s degree in office administration, business, health related field, or human services related field with two (2) years progressively responsible experience to the work of this position.

OR

  1. High school diploma or equivalent, with three (3) years progressively responsible experience to the work of this position.
  2. Demonstrated experience with Microsoft Office programs and/or other relevant software to meet the needs of the various programs.
  3. Demonstrated high level organizational and planning skills.
  4. Demonstrated knowledge of standard office administrative practices and procedures.
  5. Demonstrated ability to manage multiple tasks at once.
  6. Must submit to and pass a reference and criminal background check and a pre-employment drug and alcohol screening.
  7. Must possess a valid state driver’s license and meet and maintain insurance requirements to operate General Services Administration vehicles.
  8. Must submit proof of COVID-19 vaccination.

Preferred Qualifications

  1. Strongly prefer experience effectively managing an office, department or program in a healthcare environment.
  2. Experience working in a Tribal community or Tribal organization.

 

 
Closing Date October 26, 2021 at 4:00 PM  
Supervised By Public Health Director  
Salary $36,046 - $54,080 annual  
EOE Statement No employee or job applicant shall be discriminated against in the pursuit of employment due to Race, Color, Religion, Sex or National Origin or any other category protected by law, except as provided by the Indian Preference Act under Title 25, of the U.S.C.  

This position is currently accepting applications.

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