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Title

Applicant Tracking System Assistant (ATS Assistant) (DH0314) 

About the Organization Thank you for your interest in exploring the professionally rewarding and personally fulfilling benefits with Tuba City Regional Health Care Corp. We look forward to continuing our discussion about the opportunity and purpose health professionals experience as valued members of TCRHCC team.

A TCRHCC career offers a chance to live and work within or near Native communities, providing clinicians/nurses/administrators with a unique opportunity to learn the heritage of the tribes we serve, discover traditions that have been carried down for generations and gain cultural insight into the beliefs and values of a deserving and appreciative patient population.
 
Description

POSITION SUMMARY

The ATS Assistant Specialist performs varied administrative, electronic, and specialized tasks to support the day-to day operations of the Human Resources department. This position will be responsible for data entry, general customer service issues, concerns and requests for services with adherence to confidentiality and TCRHCC policies and procedures.

ESSENTIAL FUNCTIONS

  1. Must be comfortable interacting with and assisting many levels of management both within the organization and the general public. Demonstrates a pleasant, professional demeanor and image while greeting and addressing employees and visitors.
  2. Must be very detail oriented and able to take initiative to respond interact and assist customers of the organization.
  3. Answers multi-line phone calls, takes accurate messages, and routes calls and messages to appropriate staff member. Enters department requisitions, orders, site reimbursement and/or invoices into the procurement system for timely compliant processing.
  4. Assists in handling and processing of payroll data entry, employment verifications, and management inquiries, with strong attention to detail and timeliness. Maintains accurate documentation for employee files, following standards for file maintenance and purging.
  5. Provides clerical support to the human resource department by maintaining meeting calendars, and appointments, typing correspondence, preparing travel arrangements, preparing files, and completing projects. The work schedule may be beyond the normal business hours.
  6. Provides support for New Hire Orientation process to ensure that employees are cleared to attend per the Joint Commission regulation, prepares New Hire Orientation packets, and prepares for new hire orientation as needed. Assists in research efforts and prepares PowerPoint presentations through the direction of the CHRO or Total Rewards & Onboarding Specialist.
  7. Prepares Excel spreadsheets to track and maintain various human resource data. Prepares reports and enters data through various informational software systems.
  8. Assist Talent Acquisition Analyst in screening of new applications, processing non-select letters, forwarding applications to department heads, contacting selected candidate for offer of employment, all while following NPEA law.
  9. Compiles new hire paperwork including I-9, benefits booklet, payroll packet, drug test, health screening forms and other applicable documents. Prepares volunteer packets and assists by administering drug tests, issuing identification badges, processing finger printing, verifying and designating building (ID badge) access as directed by the Chief Human Resources Officer or designee.
  10. Prepare personnel action forms, offer letters and contracts (as applicable) for new hires, transfers and contractors.
  11. Create, distribute and review employee, contractor ID badge profiles in Service Now, Brivo system, payroll systems, benefit systems, Unique ID, and other related systems.
  12. Responds to customer services calls for the applicant tracking system, payroll/paystub system, fingerprinting process, hiring/onboarding process, and general public inquiries as related to the Human Resource department.
  13. Assists with personnel (Direct Hires, contractors, volunteers, and others) file maintenance per Joint Commission standards.
  14. Enroll new users in the timekeeping system and other employees as needed.
  15. Access, update and review the applicant tracking system daily and ensures job descriptions are current prior to posting of job vacancy. Complete follow-ups for applicant demographic information as needed.
  16. Perform any other duties as assigned.

MENTAL AND PHYSICAL EFFORT

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical:

The work includes some walking, standing, bending, and carrying light items such as papers and books and some heavy files weighing up to 25 pounds. Must be able to sit at computer for continuous hours and complete data entry.

Mental:

Must be able to prioritize and use good judgment; coordinates a variety of issues with intermittent interruption and may be high stress in dealing with multiple efforts and different personalities.

 
Position Requirements

NECESSARY QUALIFICATIONS

Education:

  • High School graduate or GED

Experience:

  • Must have one-year of experience in the field of hiring, recruitment and/or working in an HR-related role

Other Skills and Abilities:
A record of satisfactory performance in all prior and current employment as evidenced by positive employment references from previous and current employers. All employment references must address and indicate success in each one of the following areas:

  • Positive working relationships with others
  • Reliable and dependable; reports to work as scheduled without excessive absences.
  • Possession of high ethical standards and no history of complaints.
  • Ability to communicate ideas in both technical and user-friendly language; at times simultaneously
  • Proven analytical and creative problem-solving abilities using service recovery and customer service skills
  • Highly self-motivated and keen attention to detail
  • Proven track record of strong customer service orientation
  • Relies on extensive experience and judgment to plan and accomplish goals
  • Performs a variety of task and may lead and direct the work of others
  • A wide degree of creativity and latitude and works independently; provides detailed reports and instruction to Supervisor/Manager
 
Close Date 7/2/2022  
Exempt/Non-Exempt Non-Exempt  
Full-Time/Part-Time Full-Time  
Location Tuba City Regional Health Care Corporation  
Navajo/Indian Preference Applicants who are enrolled members of the Navajo Nation/Hopi Tribe and San Juan Southern Paiute Tribes and who meet the necessary qualifications for this position will be given preference in hiring and employment for this position.  
Open Date 10/8/2021  

This position is currently accepting applications.

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