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Title

Executive Administrator- Contracts 

Position Contracts Administrator  
Category Accounting/Finance  
Full-Time/Part-Time Full-Time  
Location Meridian  
Req Number ACC-21-00017  
About the Organization Headquartered in Meridian, Idaho we are in the heart of Idaho's Treasure Valley, an area consistently ranked among the nation's Top 10 best places to Live, Work and Play. We boast locations throughout the Pacific Northwest which offers unrivaled outdoor activities, exceptional Northwest cuisine, and an abundance of urban entertainment and culture.

We offer the opportunity to work in an extraordinary area for a growing company that offers competitive wages, a generous benefits package, career growth opportunities and awesome coworkers. With access to added growth opportunities available at our sister companies located in Massachusetts, Colorado, Florida, New Mexico, and Texas.

Apply today for your opportunity to energize your career by joining an industry leader with deep, long-standing relationships with the major electric utilities and telecom providers in the Pacific Northwest and the unique ability to offer our customers a full suite of aerial telecom, underground telecom, overhead electric, underground electric, joint utility trenching, and directional drilling services  
Description

The candidate chosen for this role will be extremely organized, and detail-oriented. This person will be responsible for assisting with building bid packets, Certificates of Insurance, Bonds, and Licenses for work orders on the city, county, and state levels. The candidate in this role will as well assist with preparation for delivery of contracts during negotiations and at final terms, as well as bids during the negotiation and moving into final terms. This individual will be skilled in Excel and be a top-notch communicator both in written and oral form.

 
Position Requirements

Responsibilities

(Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.)

  • Compile Bid and Contract packets for review based on already established terms
  • Weekly tracking of permits and licenses, expirations of those permits/licenses, and giving notice to the responsible parties for those expirations. 
  • Interfaces and provides support to the operations teams for needed completion dates, and updates to licenses, permits, and deadlines in the bid/contract process.
  • Obtain and understand Certificates of Insurance
  • Assist with obtaining and navigating licenses on a city, county, and state level
  • Organize and maintain a system of digital records
  • Track and assist with bonds and existing contracts 
  • Assist with the creation and delivery of any new contract standards as needed
  • Ability to conduct formal meetings and make group/executive presentations and/or conduct training sessions 
  • Must possess the ability to manage multiple projects and provide guidance to Engineering, Power, Operations, and other Construction teams
  • Ability to articulate and communicate terms and conditions of a contract to internal and external parties
  • Ability to coordinate and work with multiple departments at a fast pace to ensure contract accuracy and speed to completion
  • Complete other duties assigned as this is a growing role within Accounting/Finance

 

Candidate Requirements

  • AA in a related field or equivalent experience in the field
  • Ability to work with all levels of staff internal and external
  • Knowledge of legal terminology
  • Understanding of Accounting practices
  • Advanced Excel (VLOOKUP, HLOOKUP, FILL SERIES, WHAT IF, PIVOT TABLE) 
  • Excellent written and oral communication
  • Ability to work in a confidential environment
  • Ability to work within tight deadlines
  • Preferred system experience: BidMaster, Vista, Sharepoint, Municipality Systems, Microsoft Suite

 

Other Candidate Requirements

  • Candidates must pass a criminal background check and a pre-employment drug screen.
  • Authorization to work in the US.
 
Open Date 11/15/2021  
Close Date  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  
Email None Specified 


This position is currently not accepting applications.

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