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Title

Senior Administrative Assistant  

Description

Job summary

  • Assists and supports the Senior Vice President, management and divisions
  • Coordinates assignees’ schedule and makes appointments. 
  • Manage information flow in a timely and accurate manner.
  • Composes and types routine correspondence, as well prepares outgoing mail, including emails and faxes. Collects and routes incoming mail and makes copies of correspondence or other printed materials needed for the division
  • Answers and screens telephone calls, and arranges conference meetings/calls.
  • Engages in program-related performance improvement processes and activities, such as generating reports to ensure staff are complying with documentation standards and quantity/quality measures
  • Attends, coordinates, and arranges meetings, prepares agendas, reserves and prepares facilities, record meeting minutes
  • Greets scheduled visitors and conducts to appropriate area or person.
  • Arranges and coordinates travel schedules and reservations including conferences or trainings.
  • Plans and directs development and communication of information designed to keep staff informed regarding EM’s and division projects.
  • Prepares and maintains financial spreadsheets and reports for programs in the division
  • Orders and maintains office supplies, inventory, office signs/displays in the office
  • Assists in managing on-call manager rotation. Acts as a central hub for division credit card.
 
Position Requirements

Qualifications

  • High school diploma or general education degree (GED)
  • At least two years of administrative experience
  • Excellent organizational and time management skills
  • Effective communication skills
  • Knowledge on MS Excel, Outlook, Word, Teams
  • Exhibits professionalism, uses discretion and keeps confidentiality
  • Has problem solving skills
  • A valid driver’s license and must be insurable by agency’s automobile

 

 

CPNJ embraces a culture of diversity and inclusion in all of it policies and procedures. Care Plus adheres to Title VII of the Civil Rights Act of 1964, et seq and NJ Law Against Discrimination.

Care Plus NJ is an Equal Opportunity Employer.  The Equal Employment Opportunity Commission (EEOC) has clarified that asking employees whether they have received the COVID-19 vaccine is not a disability-related inquiry under the ADA.  Care Plus as a healthcare provider mandates that all new hires have the COVID vaccination prior to the start date of employment. Requiring all employees to have the COVID vaccination is for the protection of our employees and the clients we serve.  Therefore, prior to Orientation you will be required to upload proof of your COVID vaccination or at the very least, proof of your first vaccine shot.  Failure to have this information timely upload to the onboarding portal may result in delay of your start date and/or withdrawal of the job offer.

 
Full-Time/Part-Time Full-Time  
Shift Days  
Location Main Site  
About the Organization CarePlus New Jersey is a northern New Jersey provider of recovery-focused mental health, substance abuse, and family services that address the unique needs of individuals with a holistic approach to recovery and overall wellness.





Operating out of over 23 sites - including three outpatient centers located in Paramus, Fair Lawn, and Montclair, ten residential facilities, offices at three local hospitals, and seven community offices - our services are convenient to clients located throughout Northern New Jersey. We also provide educational programs on mental health-related topics to area schools and community groups.





For more information, visit www.CarePlusNJ.org.  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, sexual orientation, national origin, disability status, protected veteran status or any other characteristic protected by Federal and State laws.  
SuperVFlg None Specified 

Full Time or Part Time None Specified 

supervisorUID None Specified 

This position is currently accepting applications.

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