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Title

Contract Specialist 

Category Administration  
Description

GENERAL DESCRIPTION:
The Contract Specialist is responsible for assisting with the contract management and
monitoring function of the School Readiness and VPK programs. Work is performed under the
supervision of the Contract Coordinator.

MAJOR RESPONSIBILITIES:
1. To assist providers in obtaining program information and eligibility.
2. Assisting in monitoring of provider profiles, applications, contracts, and files by ECS
from the OEL or ELC or others.
3. Assist with the provider update process.
4. Assist with Provider Activation Request (PAR) process for School Readiness.
5. Find providers eligible for School Readiness and VPK in accordance with law and policy and
maintain accurate records of all documentation to support that eligibility.
6. Be knowledgeable of all required forms, policies, procedures, rules and laws regarding
VPK and School Readiness.
7. Assist with the CARES inspection reports to ensure providers maintain health & safety
standards and enforce progressive disciplinary actions as needed for both School
Readiness and VPK.
8. Assist with VPK assessment orders and submissions.
9. Participate with recruitment of providers as needed.
10. Be able to apply and communicate knowledge local and state rules and
regulations and developmentally appropriate child care practices.
11. Convey School Readiness and VPK information in a relaxed manner, problem solves
in a positive manner, and communicates sensitively and responsively to the needs
and concerns of others.
12. Maintain EFS Mod and or other statewide databases so that provider data is
accurate and current.
13. Provide necessary statistical information when requested.
14. Receive and document all complaints from any source that pertains to child care.
15. Attend any pertinent conferences and meetings conducted by the Office of Early
Learning.
16. Maintain confidentiality in regard to information accessed in the performance of job
duties.
17. Assist in processing attendance rosters and adjustments as needed
18. Assist with provider monitoring as needed.
19. Responsible for implementing the coalition's anti-fraud plan daily activities related to
prevention, detection, investigation, and reporting of possible overpayment resulting
from potential fraud or abuse.

(These essential job functions are not to be construed as a complete statement of duties
performed. Employees will be required to perform other related marginal duties as required.)

ORGANIZATIONAL RELATIONSHIP:

  • This position reports to the Contract Coordinator
 
Position Requirements

EDUCATION AND EXPERIENCE:

  • Bachelor’s degree preferred.
  • 1-3 years related work experience preferred.

SKILLS, KNOWLEDGE, AND ABILITIES:

  • Ability to effectively provide information in a positive, informative, and patient manner.
  • Ability to demonstrate problem-solving skills, counseling skills, and empathy toward needs of parents.
  • Excellent telephone, computer, and clerical skills.
  • Working knowledge of laws governing child care, accrediting agencies, and training requirements for teachers.
  • Knowledge of the overall function, responsibilities, and services rendered by the School Readiness, CCRR, and VPK programs.
  • Ability to adjust to new situations resulting from new laws, decisions, or circumstances with the flexibility needed to adapt and operate.
  • Ability to establish priorities, schedule workloads, and use other resources to complete goals or task
  • Ability to work some evenings and weekends as needed.
  • Ability to travel within the North Florida region
  • Bilingual language skills at a level that will allow the specialist to assist non-English speaking service users are preferred.

LICENSES, CERTIFICATION, OR REGISTRATIONS:

  • Valid driver’s license
  • Certificates of acknowledgement required: Conflict of Interest, Code of Ethics, Confidentiality agreements, IT Systems, and Security, Anti-Fraud, HR Employee Acknowledgement Form.

ENVIRONMENTAL CONDITIONS:

  • Works inside in an office environment
  • Some travel required

ESSENTIAL PHYSICAL SKILLS:

  • Typical Physical & Mental Demands: Requires prolonged sitting with some bending, stooping, and stretching, and eye-hand coordination and manual dexterity sufficient to operate a keyboard, telephone, photocopier, calculator and other office

equipment.

  • Requires normal range of hearing and eyesight to communicate with clients and staff.

(Reasonable accommodations will be made for otherwise qualified individuals with a
disability)

 
Full-Time/Part-Time Full-Time  
Shift Days  
Tags  
Salary Range $34,000 - $37,000  
Travel Requirements  
Position Contract Specialist  
Close Date  
Post Internal Days 0  
Created By Rachel Barker  
Number of Openings 1  
Number Filled 1  
Exempt/Non-Exempt Non-Exempt  
Hiring Manager(s)  
Req Number ADM-21-00019  
Open Date 9/23/2021  
Location Episcopal Children's Services (Central Office-JAX)  
About the Organization Episcopal Children's Services is a recognized leader in early childhood education serving more than 50,000 children and their families in seven counties in Northeast Florida - Baker, Bradford, Clay, Duval, Nassau, Putnam and St John's. In addition, ECS recently became the new Head Start/Early Head Start grantee in Marion, Dixie, Gilchrist, Lake, Levy, and Citrus counties and the Early Head Start grantee in Gainesville. As a result, we now serve another 1,500 children and their families in these areas.

ECS uses research and best practices to help families ensure their children enter school ready to learn. Our talented, dedicated teachers and staff work proactively with children from birth to age five and their families to build a strong educational foundation. It is a "whole" child approach - helping kids grow intellectually, emotionally and socially.
 
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

To search for an open position, please go to http://EpiscopalChildrensServices.appone.com



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