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Scheduling Assistant 

About the Organization Fusion Education Group with HomeBase offices in Grand Rapids MI manages multiple school programs focused on providing life-changing educational experiences for students in grades 6-12. Each model, Futures Academy, Fusion Academy, and Fusion Global Academy, offers fully accredited courses, 1:1 learning, and an individualized and flexible educational plan to accommodate each student's unique needs.

Our largest network, Fusion Academy, is a revolutionary alternative, accredited private school for grades 6-12 that offers a fully individualized classroom: one student, one teacher. As the nationwide leader in one to one schooling, Fusion Academy has campuses throughout the country.

Every student at our schools is unique - some students are accelerated learners; some need flexible scheduling; and others have special learning needs due to attention challenges, learning differences, or social and emotional difficulties. No matter why students come to Fusion, the model is simple - through compassion and acceptance, Fusion students learn on their terms, on their schedule, and in their learning style.

Our environment is highly personal and socially inclusive. Equal emphasis is placed on students' emotional well-being as it is on academic achievements. In addition to full-time enrollment, students at Fusion Academy may take a class for credit or enroll in our tutoring/mentoring program.

The Fusion culture offers a special place to work, teach, and learn. Fusionites are a special brand of educators--they are creative, passionate, embrace change, and have fun! They communicate honestly and with compassion to both students and colleagues. People join the Fusion family for more than just a paycheck; they seek to work with peers who share these values. And because Fusion is growing rapidly, we offer considerable opportunity for career growth.  
Location FGA Remote  

Scheduling Assistant

Position Summary:

The Scheduling Assistant is responsible for mastery of the Fusion scheduling software (NPA Works). A Scheduling Assistant's mission is to ensure the creation and maintenance of student schedules on a daily basis and to maintain communication about schedule changes to parents, teachers, students, and Admin team members.

Key Responsibilities Include:

  • Manage the input and upkeep of all student schedules in NPA.

  • Execute student records requests to prior school(s) for new students.

  • Train teachers on NPA and ensure they follow policies and procedures for reviewing, locking, and rendering their schedules.

  • Input Not Today's (cancellations) and No Show's (absences) into the schedule.

  • Run reports from NPA on discretionary staff hours and send to HOS for review - provide analysis and double check for accuracy.

  • Execute the input of Mastery Sessions.

  • Assist in processing Course Proof of Completion packets and maintain updated planning guides for each student working with the campus Director of Student Development.

  • Execute all schedule changes and adjustments.

  • Create the IROC schedule for teachers and administrators.

  • Run the unrendered sessions report every week and follow up with staff to ensure it is cleared.

  • Run billable hour reports for the Admin team that provide insight into current and upcoming enrollment trends.

  • Input scheduled substitute teachers in NPA Works.

  • Other duties as assigned.

Position Requirements

Qualifications Required:

  • Effective listening, verbal and written communication are a must.

  • This position requires the ability to keep a level head while working calmly in a fast-paced environment.

  • The candidate must be able to review complex scheduling systems including recognizing availability and conflicts.

  • Expertly skilled in Microsoft Excel (especially pivot tables) and other computer systems.

  • Highly skilled in creating positive relationships with students, parents, teachers, and the community resulting in high customer satisfaction.

  • In addition, the candidate must be highly organized and able to prioritize tasks and be autonomous, problem-solving natured, and self-starting.

  • Our ideal candidate is outgoing and an individual who is eager to work in a highly dynamic, energetic school setting.

Competencies Desired:

  • Proactive communication with school stakeholders.

  • Commitment to constant self-improvement.

  • Understanding and commitment to execute core systems and processes.

  • Tech savvy. Well versed in technology and ability to teach others new technologies.

  • Creative planning skills.

  • Follow-through on commitments, persistence, proactivity.

  • Calm under pressure.

  • Continuous learner, passionate, magnetic, engaging, personable, high EQ.

  • Strong customer focus and understanding of servant leadership.

  • Patience and problem solving approach when addressing issues.

  • Ability to interpret and apply data.

  • Ability to effectively utilize standards and student ability to individualize student experience.

  • Motivation to achieve goals and meet deadlines.

All qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

Number of Openings 2  
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Non-Exempt  

This position is currently not accepting applications.

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