POSITION SUMMARY
This position provides executive administrative support to the Chief Human Resource Officer (CHRO). Duties comprise of serving as a liaison between department managers and their staff in matters involving the Chief Human Resources Officer and Employee Relations Manager, such as scheduling meetings, providing documentation, and addressing personnel actions and/or matters that require CHRO or Employee Relation action and/or approval. Ensures daily operations and activities are addressed through effective communication and organization. This position requires a high level of independence and excellent judgment; and interpersonal skills to work with all levels of the organization.
ESSENTIAL FUNCTIONS:
- Works independently, or with minimal direction, in performing office duties in a responsible and confidential matter.
- Provides high-level, confidential executive administrative support to the office of the CHRO and Employee Relations Manager.
- Responsible for taking appropriate authorized action to ensure that matters requiring CHRO or Employee Relations Manager are referred and handled accordingly; through managing calendars and schedules.
- Coordinates scheduling of meetings, conferences, appointments, and travel logistics for CHRO by preparing meeting agendas, contents, managing meeting logistics and communications, assembling reports and, when directed, recording meeting minutes.
- Interacts with and responds effectively concerning urgent requests from CHRO.
- Responsible for tracking department budgets and expenditures and processing invoices, payments, and travel reimbursement requests.
- Participates in project management duties as assigned by CHRO including collecting information from managers/supervisors. Tracks projects and monitors progress of projects that affect strategic initiatives and goals involving Human Resources department.
- Provides executive administrative support at highest level by creating and editing out-going communications such as reports, letters, memos, and proposals. Maintains complex records, files, and documents in an organized manner.
- Handles requests for information and coordinates resolution of matters by referring inquiries to appropriate staff members and other offices, as appropriate.
- Performs timekeeping and scheduling for department staff in accordance with timekeeping procedures.
- Assists in compiling statistics and organizing data for specific reports required by tribal and accreditation entities.
- Maintains and coordinates all employee relations matter working with CHRO and Employee Relations Manager. Performs high level of projects as directed. Assists in drafting and maintaining HR Policy. Anticipates and recommends action on issues and policy.
- Prepares files, binders for appeal hearings and court related materials for legal, Board of Directors, Administration Office, CHRO, and Employee Relations Manager.
- Has knowledge of Navajo Preference in Employment Act (NPEA).
- Complete weekly agendas for the Position Control Team, responds to requesting department timely and tracks all budget and expenditures for the Human Resources department.
- Ensure proper PPE is always worn while on duty including but not limited to, face mask, gloves, gown, isolation gown, NIOSH-approved N95 filtering face piece respirator or higher, if available), and eye or face shield.
- Complete all donning and doffing tasks in a safe acceptable method and discard of used PPE accordingly. (see CDC website for most current updates)
- Complete task training for all routine cleaning and decontamination processes for all surfaces contaminated by a communicable disease to ensure a high level of patient, visitor, employee, and external customer satisfaction
- Performs all other duties as assigned.
MENTAL AND PHYSICAL EFFORT
The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform
Physical:
The work involves prolonged periods of sitting in an office setting operating a personal computer, as well as movement throughout the hospital. Must have ability of prolonged standing, walking frequent bending, maintaining balance, reaching and occasionally driving, climbing, kneeling, crouching and twisting. The work does require the ability to carry items such as presentation material, packets, and binders. Must be able to frequently lift up to 24lbs and occasionally over 100lbs, Must be able to push and pull occasionally over 100 lbs. Must have ability of simple grasping, fine manipulation, use of keyboards and frequent firm grasping. Sensory Requirements are prolonged near vision, color vision, depth perception, seeing fine details, hearing normal speech,
Mental:
Must be able to prioritize and use good judgment and coordinate a variety of issues while being frequently interrupted. Requires the ability to communicate effectively and act with tact and composure in stressful situations. Must have ability to continuously concentrate, handle high degree of flexibility, work alone, frequently cope with high levels of stress, make decisions under high pressure, cope with anger, fear, hostility of others in a calm way, manage altercations, demonstrate high degree of patience, adapt to shift work, and work in areas that are close and crowded. Must accept a flexible schedule to meet unit needs.
Environmental:
May occasionally be exposed to infectious diseases, chemical agents, dust, fumes, gases, extremes in temperatures or humidity, hazardous or moving equipment, unprotected heights, and loud noises.
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