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Title

Administrative Specialist III 

Salary $36,364  
Position Requirements

 

Additional Functions

  • Assists other department clerical personnel as needed.
  • Performs other related duties as required.

 

Education and/or Work Experience Requirements:

High School diploma or GED required: three (3) years of clerical, administrative support, secretarial, customer service, and or record management experience and/or training; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

 

This is a sensitive local government position. Employment for the selected candidate(s) is contingent upon the successful completion of a departmental background investigation to including criminal, credit and driver's history checks and fingerprinting.

Ability to successfully complete Georgia Crime Information Center (GCIC) Certification and Criminal Justice Information Systems (CJIS) Network Operator Training within one year of employment. Successfully complete and obtain Security and Awareness Training within first 90 days of employment.

 
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  
Close Date  
Close Date Alert ***Open Until Filled***  
Full-Time/Part-Time Full-Time  
Description

Position Summary: This classification provides specialized and detailed administrative support for the assigned division or department.

 

Essential Duties and Responsibilities:

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

 

  • Processes a variety of documentation associated with department operations within designated timeframes and per established procedures.
  • Serves as liaison between the assigned department and other departments/divisions, staff members, City officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information; interacts with various officials and dignitaries involving sensitive client relations; conveys information among division/department personnel; circulates documentation to appropriate departments.
  • Serves as departmental human resources liaison; prepares new employee paperwork; processes documentation pertaining to personnel/payroll functions; reviews timesheets for accuracy and researches discrepancies; tracks accrued and used sick leave and vacation time; enters payroll data into computer for payment; prepares personnel change forms; maintains attendance records, confidential personnel/payroll files, employee rosters, certifications, background checks, and related records; processes fingerprinting as needed.
  • Provides specialized administrative support for management and staff of assigned department/division: screens telephone calls, mail, e-mail, and other communications and initiates appropriate action/response; records and transcribes dictation; types, composes, edits, or proofreads various documentation; maintains calendars and schedules meetings, appointments, interviews, or other activities; coordinates travel arrangements, accommodations, conference registrations, or related plans for department staff.
  • Conducts data entry functions by keying data into computer system; enters, retrieves, reviews or modifies data in computer database; scans documents into computer; verifies accuracy of entered data and makes corrections; indexes documents; develops databases and computerized reports.
  • Maintains and monitors department expenditures; prepares and distributes reports.
  • Prepares agenda for regularly scheduled meetings; attends meetings and records minutes.
  • Maintains file system of various files/records for the department; prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; scans records into computer; shreds/destroys confidential or obsolete documents; conducts records maintenance activities in compliance with guidelines governing record retention.
  • Conducts customer service functions in person, by telephone, and by mail: provides information/assistance regarding department/division services, procedures, fees, or other issues; responds to routine questions or complaints; researches problems/complaints and initiates problem resolution; receives payments for various fees, fines, or services: records transactions, posts payments, and issues receipts; balances cash drawers; prepares revenues for deposit and forwards as appropriate.
  • Provides administrative support for boards, committees, or other meetings: prepares meeting agendas, packets, and related documentation; coordinates meeting rooms/facilities, equipment, and refreshments; notifies participants of scheduled meetings; submits public notices to newspapers, property owners, or others as required; prepares and distributes agendas, meeting notices, meeting packets, and related documentation; records and transcribes meeting minutes; distributes meeting minutes to appropriate individuals; maintains official records.
  • Maintains department webpage, social media, and online enrollment; uploads pictures, schedules, brochures and other events and information; adds upcoming events to calendar; posts news and announcements; enters and maintains information regarding classes and fees; processes registrations, memberships and rentals; runs reports and prints class lists; assists customers with creating user accounts and site navigation as needed.
  • Monitors inventory of department supplies and forms: ensures availability of adequate materials to conduct work activities; initiates requests/orders for new or replacement supplies.

No Phone Calls Please

 

This position is currently accepting applications.

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