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Volunteer and Internship Programs Coordinator 

Category HR/Volunteer Programs  
Position Volunteer and Internship Programs Coordinator  
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Exempt  
Compensation $41,600 annually  

Job Title: Volunteer & Internship Programs Coordinator

Reports To: Human Resources Manager

Compensation: $41,600 per year, plus a comprehensive benefit package, which includes medical, dental, vision, life and LTD insurance, FSA, HRA, 403(b) retirement plan, paid holidays, personal business, sick leave and vacation.

Coordinates ASDM's volunteer and internship programs and provides direction, guidance, and consultation for all volunteer/internship functions within the organization to help strengthen operations and programs and to involve a community of supporters by performing the following duties. Coordinates 500-800 volunteers and interns annually.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • In cooperation with department management, identifies and develops a wide range of volunteer/internship opportunities.
  • Develops volunteer position descriptions for established volunteer needs, identifying major responsibilities and supervision.
  • Recruits, interviews, and places applicants in volunteer/internship positions and conducts orientation for new volunteers/interns. Also recruits volunteers for one-time special events such as plant sale, mineral madness, gala and other special events.
  • Confers with supervisory staff regarding placement and performance of volunteers/interns.
  • Coordinates administrative/operational aspects of the Museum volunteer/internship programs such as correspondence, forms, bulletin boards, information for volunteers/interns, etc.
  • Develops and delivers training for paid staff on supervising volunteers and may conduct procedures/skills training for volunteers/interns in certain positions.
  • Develops and delivers presentations off-site on topics of volunteer management. Networks with other organizations utilizing volunteers.
  • Conducts exit interviews and internal surveys to access volunteer engagement. Conducts external surveys to access best practices in volunteer and internship program development.
  • Develops and oversees program budget.
  • Confers regularly with volunteers/interns and works with management to resolve volunteer/intern concerns and promotes cooperation and retention.
  • Organizes and participates in the Volunteer Celebration (ASDM’s major annual recognition event) and other volunteer special activities.
  • Maintains accurate records (hours data, awards, database, etc.) and provides timely statistical and activity reports on volunteer/intern contributions. Administrates volunteer management software.
  • Assists with tracking equipment utilized by staff and volunteers such as AV equipment.
  • Cross train in utilizing AV equipment including the theater lighting and sound.
  • Other HR tasks and cross training as needed.

Supervisory Responsibilities
None. Coordinating volunteers may involve training volunteers, directing schedules and ensuring compliance with policy and procedures.


Please Note: This position was opened on September 3, 2021 and does not have a closing date. It is considered open until filled; however, application review will begin immediately.  Please understand that if offered a position, you will, as a final condition of employment, be required to successfully complete a pre-employment drug screen & criminal background check.


Position Requirements

Education and/or Experience

Bachelor's degree (B. A.) from a four-year college or university and one to two years' related experience, or equivalent combination of education and experience.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, or technical procedures. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

To perform this job successfully, an individual should have advanced knowledge of database software, Excel spreadsheet software, PowerPoint and Word. Knowledge of Volgistics is a preferred but not required.

Certificates, Licenses, Registrations

Volunteer Management Certification is highly desirable.

Other Skills, Knowledge and Abilities

  • Knowledge of methods related to the conduct of non-profit organizations' volunteer programs.
  • High degree of oral fluency in English and ability to speak in public and organize presentations.
  • Demonstrated experience in organizing, planning and coordinating people, projects, goals, and events.
  • Willingness and availability to work a flexible schedule, including nights and weekends when necessary.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 20 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate. Able to withstand extended periods exposed the adverse weather conditions typical of southern Arizona.

The above position description reflects a general overview of the responsibilities, reporting relationships and position requirements for this job classification. It is not intended to be a complete description of all duties and requirements that may be inherent in the position.

Open Date 9/3/2021  

This position is currently accepting applications.

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