Share Email Opening Title Office Services Manager  About the Organization LifeSource is a nonprofit organization dedicated to saving lives through organ, eye and tissue donation in the Upper Midwest. It's our privilege to serve the 7 million people who live in communities across Minnesota, North Dakota, South Dakota and portions of western Wisconsin. We're dedicated to working with our hospital and community partners to support donor families, manage the donation process and educate our communities to create a culture of donation. We're a passionate and committed cross-functional team who believe in our vision that everyone shares the gift of life. Each of our team members plays an integral role in our life-saving work, using their unique talents and contributions to further our mission.   Description The Office Services Manager is responsible for planning and coordinating office-related services to ensure organizational effectiveness and efficiency. Manage, coordinate, or execute the office services functions, including but not limited to office safety, emergency action plans, ergonomics, breakroom supplies and appliances, office supplies, furnishing and aesthetics, and non-computer office equipment. Engage in effective vendor relationship management working in conjunction with contractors and third parties. Participate in understanding and adhering to OSHA and other regulations and standards. Execute professional primary relationship and expertise with tenants. Plan, engage and coordinate efforts for effective archiving and office supply purchasing programs. Coordinate with Facilities, Events and Finance team members across all work efforts, supporting comprehensive processes and procedures. Lead and execute the representation of the organization by ensuring organizational values embodied in front office relations, communication and expectations with visitors, vendors, and guests. Work closely with the Director of Human Resources to maintain cost effective services and support for 24/7 workforce. Align daily activities with the strategic and operational goals of the organization. JOB DUTIES AND RESPONSIBILITIES Ensure the day-to-day accountability of office functionality, including front office reception, safety, ergonomics, office and breakroom supplies, furnishings, vending, and all non-computer office equipment are implemented and carried out in a manner consistent with policies and procedures and in alignment with our mission. Serve as the workplace manager for office services across all locations including at home and regional offices, specifically for safety, emergency actions per space, ergonomics, equipment, supplies and required labor law and safety posters. Lead, guide and manage team members toward successful work process implementation for reception and front office service to visitors, vendors, and guests during established hours to achieve LifeSource’s mission and goals. If this position is of interest to you, please click here to review the full position description to ensure you meet the qualifications (Please view link on the job posting through our employment page: https://www.life-source.org/about/careers/). This position will remain open for 30 days or until filled; however, applicants are encouraged to submit their applications as soon as possible as the review process will begin right away.   Position Requirements QUALIFICATIONS Requires a combination of education and experience equivalent to 7yrs office services, administrative, reception responsibilities. Requires a minimum of three years of proven leadership, mentoring and coaching experience. Knowledge or competency in OSHA office safety practices and generally accepted maintenance practices. Self-directed, motivated contributor with ability to function autonomously, manage multiple projects simultaneously, set priorities, execute timely follow through and meet deadlines. Strong communication and interpersonal skills, effective at establishing rapport and working relationships with leaders, peers, and vendors. Detail oriented and highly organized with a desire to improve processes, take initiative and solve problems. Excellent critical thinking and analytical skills to confidently execute reasonable and sound decision making. Demonstrated ability to exhibit a high degree of quality, integrity, and honor confidentiality of appropriate information including, but not limited to, personal team member data, organizational operations or work processes, donor and donor family information, contributor details, any financial information and medical or protected health information (PHI) in accordance with HIPAA. Strong working knowledge of Microsoft Office applications. Proven skilled and competent in using technology-based tools such as personal computers and related software, mobile devices, and electronic medical record systems as appropriate for position. WORKING CONDITIONS Able to work a minimum of 40 hours per week with schedule adjusted to accommodate organizational needs. Must maintain a valid driver license and have reliable personal automobile to be used with company reimbursement using IRS guidelines. Affected team member in Category III never or rarely have exposure to bloodborne pathogens and do not have a potential for this exposure or handle materials that could spread infection (less than one opportunity per month). Additionally, they rarely interact with staff in patient or donor areas in a hospital or clinic setting while performing their assigned job duties. Frequently lift objects up to 50 pounds and carry short distances. Must be able to follow and successfully complete category immunization, health screening and background check requirements.   Shift Days   Exempt/Non-Exempt Exempt   Full-Time/Part-Time Full-Time   Location Minneapolis, MN - LifeSource   Open Date 8/25/2021   EOE Statement LifeSource is committed to creating a diverse, inclusive and welcoming workplace with opportunities for all talent to thrive. We are an equal opportunity employer and strongly encourage BIPOC, LGBTQIA+, veterans, persons with disabilities, members of marginalized communities, and non-traditional applicants to apply.   This position is currently not accepting applications. To search for an open position, please go to http://LifeSource.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles -- None found -- Follow us See who works here:

 

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